Project Accountant

About AES Engineering

AES is a group of problem solvers, who collectively come together to work on electrical engineering, lighting projects, and technology systems for buildings and infrastructure projects. We are passionate team players, who see the “bigger picture” and work together to impact our communities and enhance the lives of those living in them. Collectively, we all work to help design a better tomorrow.

Over the past 24 years, AES has attracted many innovative minds to work on complex, challenging, and exciting projects. Attracting the right talent has helped us with the quality of our projects, and we have been able to build our reputation for providing award-winning designs.

About the Role

In this new role, Project Accountant, in our Vancouver office, you will play a pivotal role in managing project financials and support accounts receivable for engineering projects. You will liaise between finance, engineering, and project administrators to ensure accurate billing, reporting, and contract compliance. Key duties include responding to project administrator questions regarding billings, maintaining project records, client invoicing, and receivable follow-up. The ideal candidate has to be detail-oriented, organized, and skilled in cross-team communication.

Key responsibilities include, but are not limited to:

Provide support to Project Administrators ensuring timely and accurate client billing according to contract terms (Time & Materials, Fixed Price, Cost Plus, etc.).

Respond to project administrator questions regarding billing process.

Monitor and report on project financial performance, including budgets, forecasts, and actuals.

Set up and maintain project cost accounting structures in ERP and accounting systems.

Prepare monthly project reports and participate in project review meetings with project managers and engineers.

Ensure timely and accurate client billing according to contract terms (Time & Materials, Fixed Price, Cost Plus, etc.).

Track project expenses, analyze variances, and recommend corrective actions as necessary.

Assist with contract setup and review to align financial tracking and invoicing processes.

Support external audits and internal financial reviews.

Maintain compliance with accounting policies, procedures, and controls.

Coordinate with project managers and subcontractor administration to ensure proper cost allocations.

Assist in preparing project closeout documentation and reconciliations.

Perform Work In Progress (WIP) write-offs in two stages: initial write-off during project billing and a second write-off after billing completion, focusing on excess or aged balances.

Our Must Haves:

Bachelor’s degree or post-secondary education in Accounting, Finance, or a related field (preferred).

Minimum 4 (Four) years of experience in project accounting, ideally within engineering, architectural, or professional services environments.

Experience with accounts receivable processes, including invoicing and collections.

Proficiency with accounting and project management software such as Deltek VantagePoint, Ajera, or similar systems.

Financial Planning and Analysis (FP&A) certification considered and asset.

Strong Microsoft Excel skills with excellent attention to detail and organizational ability.

Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments.

Ability to manage multiple priorities and deadlines in a fast-paced environment.

Compensation: $60,000 to $85,000 (depending on experience)

Why Join AES Engineering?

RRSP matching.

Extended medical and dental benefits.

Health spending account.

Opportunity for career development and professional growth.

A collaborative work environment that encourages innovation and teamwork.

How to Apply

Please submit your resume if you are interested in this role, and for more information, please visit our company website www.aesengr.com.  We appreciate your interest in AES Engineering, but due to the high volume of applicants we receive, only those who are qualified will be contacted.