Project Accountant

Bookkeeper / Office Manager

Location: Cincinnati, OH
Industry: Custom Design & Residential Remodeling
Employment Type: Full-time, On-site
Schedule: Monday–Friday, 9:00am–5:00pm

Job Summary

A well-established, family-owned custom kitchen and bath design and installation firm is seeking a Bookkeeper / Office Manager to support both the financial and day-to-day office operations of the business. This role is a critical hub for the organization and will take over responsibilities from a long-tenured team member who is retiring.

The ideal candidate is dependable, detail-oriented, and genuinely enjoys being a team player in a small office environment. This person will manage core bookkeeping responsibilities while also supporting office administration, vendor coordination, and customer interactions. A positive attitude, low ego, and willingness to help wherever needed are essential.

Key Responsibilities

Bookkeeping & Accounting Support

• Manage accounts payable, including processing vendor invoices and tracking payments

• Coordinate with vendors and subcontractors to obtain invoices, documentation, and resolve discrepancies

• Support accounts receivable activities, including tracking payments and following up as needed

• Maintain accurate financial records and organized documentation

• Assist with payroll processing and payroll-related data entry

• Support basic financial reporting using Sage and Excel

• Work with external accounting partners on tax filings and year-end documentation

Vendor & Project Coordination

• Track vendor billing and ensure timely and accurate payments

• Follow up with vendors for missing invoices, statements, or supporting documents

• Help maintain visibility into project-related expenses and commitments

• Support leadership with financial and operational follow-up as needed

Office Management & Administration

• Serve as a central point of contact for office operations

• Order and restock office supplies and materials

• Assist with inventory counts and general organization of the office

• Help keep the office running smoothly by handling day-to-day administrative needs

• Support designers and owners with scheduling, coordination, and general office tasks

Customer Interaction

• Answer incoming phone calls and serve as a friendly, professional first point of contact

• Communicate clearly and warmly with customers about the company, services, and next steps

• Help create a positive customer experience by being helpful, knowledgeable, and responsive

Required Qualifications

• 3+ years of experience in bookkeeping, office management, or a similar role

• Strong understanding of accounts payable and general bookkeeping fundamentals

• Experience using accounting software (Sage preferred; QuickBooks acceptable)

• Proficiency with Excel or Google Sheets

• Strong organizational skills and attention to detail

• Comfortable working in a small, family-run office environment

Preferred Qualifications

• Experience in construction, remodeling, or project-based service businesses

• Accounting or finance background

• Experience balancing bookkeeping responsibilities with office administration

• Comfortable working closely with owners and long-tenured team members

What Success Looks Like

• Vendors are paid accurately and on time

• Financial records are clean, organized, and up to date

• The office runs smoothly day to day

• Customers feel welcomed and supported when they call

• The team feels supported by a reliable, low-ego, positive presence in the office