Project Accountant and Administrator (R-00142)

True Zero Technologies, a veteran-owned small business, was founded on the principle that the purposeful enablement of people and technology in an organization directly ties to the quality of its outcomes. True Zero recognizes that those outcomes begin and end with our people, and that is what we have built a community of like-minded, driven, and passionate individuals and innovators who are aligned in a common goal of delivering top-tier services to our customers. Our culture and commitment have been recognized through numerous accolades, including being named one of the Best Places to Work in 2023 in two categories (“Prosperous and Thriving” ($5MM–$50MM in gross revenue) and “Mid-Atlantic Region” (DC, DE, MD, NC, VA, WV)), and again in 2025 as a Best Places to Work honoree. In addition, True Zero earned coveted spots on the Inc. 5000 list of fastest-growing companies in America in 2022, 2023, and 2025, a testament to our sustained growth driven by our people-first approach and unwavering dedication to excellence.

Job Responsibilities :
• Reports and deliverables are produced timely and accurately

• Ensure customer records are accurate, not exclusive to proper tax exemption status

• Project Setup and Maintenance, including initializing new projects aligning with contract terms and funding, configuring the project properties, billing types and revenue recognition methods, and manage contract modifications

• Resource Setup and Scheduling, including allocating labor to specific projects and tasks based on skill sets and availability, setup and maintain labor categories and bill rates, and monitor resource utilization

• Customer Project Billing, including full monthly billing cycle, submitting accurate customer invoices, reconciling billed versus funded amounts, and light collections

• Project Administration and Compliance, including oversee timekeeping and report generation

• Responsible for the compilation of audit requests for various audits

• Other duties assigned, which may include accounts payable, fixed assets, general ledger accounting, and audit requests

• Making sure external and Internal deadlines are met

• Ensuring customer invoicing is finalized within two business days, after final calendar month-end time entry

Job Qualifications :
• Experience with Microsoft Office programs including PowerPoint, Excel, Word, and Outlook.

• Strong cross-functional communication skills with the ability to coordinate across finance, project management, and operations teams

• High attention to detail and the ability to manage multiple concurrent project setups, budget updates, and system configuration requests

• Direct, administrator-level experience with Unanet GovCon ERP, including project setup, WBS configuration, charge codes, labor categories, cost pools, and user role management (Will entertain alternative ERP experience as well)

• Working knowledge of DCAA compliance requirements including timekeeping standards, audit-readiness, and incurred cost submissions

• Demonstrated ability to interpret contract award documents (CLINs, period of performance, funding ceilings, contract type) and independently configure the corresponding project structure in Unanet

• Familiarity with FAR Part 31 cost principles, including allowable vs. unallowable cost determinations

• Understanding of indirect rate structures (fringe, overhead, G&A) and how indirect costs are allocated across projects within a GovCon ERP environment

Core Competencies:
• Analytical – Collects and researches data; designs work flows and procedures

• Problem Solving – Identifies and resolves problems in a timely manner; works well in a group setting

• Customer Service – Responds promptly to internal and external customer needs; solicits customer feedback to improve service

• Teamwork – Balances team and individual responsibilities; able to build morale and group commitments to goals and objectives

• Change Management – Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; monitors transition and evaluates results

• Business Acumen – Understands business implications of decisions; displays orientation to profitability; aligns work with strategic goals

• Innovation – Generates suggestions for improving processes throughout the organization

• Judgment – Exhibits sound and accurate judgment; includes appropriate players in decision-making process.

• Flexibility – Ability to adapt quickly to a rapidly changing environment

• Work Ethic – Meets tight deadlines and budgets

• Communicator – Exhibits strong listening, verbal and written communication skills

We are seeking a detail-oriented Project Accountant and Administrator to serve as the primary operational support for our project management and finance teams. This role is critical in ensuring projects are structured correctly for compliance and financial cycles (from resource scheduling to final billing) to run seamlessly.

- Competitive salary, paid twice per month

- Best in class medical coverage

- 100% of medical premiums covered by True Zero

- Company wide new business incentive programs

- Contribution Incentives (i.e. white papers, blog posts, internal webinars, etc.)

- 3 weeks of PTO starting + 11 Paid Holidays Annually

- 401k Program with 100% company match on the first 4%

- Monthly reimbursement of Cell Phone and Home Internet costs

- Paternity/Maternity Leave

- Investment in training and certifications to broaden and deepen your technical skills