Program & Special Projects Manager

About the Team

OpenAI’s mission is to ensure that artificial general intelligence (AGI) benefits all of humanity. Achieving this goal requires more than cutting-edge research—it demands deep, ongoing engagement with the policymakers, communities, and institutions shaping the future of AI.

The Global Affairs team leads this engagement. We cultivate authentic, collaborative relationships with public officials, regulators, community stakeholders, and the broader AI policymaking community to ensure that diverse perspectives inform our work. By bringing external insights into OpenAI and sharing our own learnings transparently, we help advance thoughtful regulation, responsible industry standards, and governance frameworks that promote the safe and beneficial development of AI technologies.

The role will be based in Washington, DC or San Francisco

About the Role

We’re looking for a highly organized, creative, and mission-driven Project Manager to join our Ideas & Insights team within Global Affairs. This role sits at the center of a fast-moving portfolio of content and engagement initiatives, many of which run concurrently and involve cross-functional partners, consultants, and external stakeholders.

Working closely with colleagues across multiple time zones, you will manage or coordinate day-to-day execution across multiple live, video and written content projects at once. You will bring structure and clarity to complex workflows, maintaining a global editorial calendar, tracking timelines, coordinating inputs and external contributors, and ensuring projects move forward smoothly and on schedule.

Reporting to the Head of Ideas & Insights, this is a hands-on role for someone who thrives in a dynamic environment, can juggle multiple priorities without losing detail, and enjoys the process of turning ideas into polished, on-time deliverables and events.

Key Responsibilities

• Manage and coordinate multiple concurrent content and engagement projects, ensuring clear timelines, ownership, and deliverables across internal teams and external partners.

• Serve as the operational point person for consultants and vendors, coordinating scopes of work, timelines, inputs, and approvals.

• Coordinate and execute internal and external meetings, managing end-to-end logistics across parallel workstreams.

• Synthesize insights from research, convenings, and engagements to support internal and external knowledge-sharing and inform future content and strategy.

• Organize events, workshops, and engagements with national partners, policymakers, and industry leaders, with an emphasis on economic-focused programming.

• Manage a broader team-wide editorial calendar and anticipate bottlenecks, flag risks early, and proactively propose solutions to keep projects on track.

Qualifications

• 7+ years of experience in project management, program management, content operations, or similar roles involving multiple simultaneous projects.

• Demonstrated experience navigating and managing across a broad array of internal stakeholders and external consultants.

• Strong organizational skills with the ability to track many moving parts without sacrificing quality or deadlines.

• Excellent analytical, research, and writing skills, with the ability to synthesize complex topics into clear, actionable insights.

• A proactive problem-solver who brings structure, judgment, and calm to fast-paced environments.

• Clear and effective communicator, comfortable working across functions, seniority levels, and time zones.

• Ability to work independently and across functions while contributing as a trusted partner to a collaborative team.

• Interest in the intersection of technology, policy/politics, and news; familiarity with AI, emerging technologies, or regulatory frameworks is a plus but not required.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. 

We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement.

Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.

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At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.