Program Assistant, Business Masters – Business School

Overview:

Are you interested in joining a dynamic and international team of professionals to transform education? IE University Business School is looking for an Program Assitant to join its team!

The Program Assistant is the first point of contact with students and professors on a day-to-day basis. The Program Assistant will assist the Program Management team by carrying out all administrative tasks necessary for the smooth running and delivery of the program. This role reports to the Executive Director of Business Masters, located in Maria de Molina 31 BIS.

Why IE University?

With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

Our Purpose

At IE University, we foster positive change through education, research, and innovation.

As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.

Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

Our People
At IE we are:
People-driven
Change Builders
Autonomy Enthusiasts
Communication Enthusiasts
Knowledge Champions

We are looking for a person to join a full-time position in Madrid - Calle María de Molina, 31, BIS.

Responsibilities:

Your role as Program Assistant will involve:

The candidate must feel comfortable working in a busy environment that will require multi-tasking and the ability to manage a high volume of work. Also, the successful candidate should be detail-oriented, enjoy interacting with students, and being a team player. The most relevant tasks managed by the Program Assistant include but are not limited to:

Act as point of contact (coordination and constant communication) with the different departments involved in programs’ operations (Faculty, Admissions, Registrar’s Office, Planning…).
Attend and support the students and professors on a daily basis.
Manage a high volume of e-mail and respond on time to student queries.
Liaise and coordinate with other departments (Registrar, Planning…) on a wide range of administrative issues.
Process internal expense reports.
Compile and update databases with student information.
Contribute to the preparation and edition of reports and presentations.
Assist the Program Management Team in the communication with internal and external stakeholders (students, professors, IEU departments).
Manage the logistics of the program deliveries: caterings, organization of extracurricular events (simulations, visits, etc.) and travel arrangements.
Qualifications:

To thrive in this role, you should have:

Bachelor’s Degree.
Fluency in both English and Spanish, and good communication skills (verbal and written).
A track-record of customer interface, excellent organization skills, and a “can-do attitude”.
Proficiency in Microsoft Office (Word, Excel and Powerpoint).
Curious, open to learn and with team-working skills.
Strong desire to work in a multicultural environment.
Candidates must possess a valid EU work permit.
It’s time to bring your best and make your mark. Now the choice is yours!

If you’re excited about joining a dynamic space where creativity and innovation drive learning, we’d love to hear from you!

We invite you to apply and be part of our amazing team at IE University.

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.