PROGRAM ADMINISTRATIVE ASSISTANT

ABOUT THE POSITION

CMHA BC Division is looking for a Program Administrative Assistant with excellent organizational, project management, and communications skills to assist with the dissemination of our scholarships and bursaries program as well as other administrative duties for mental health promotion programs. The Program Administrative Assistant reports to the Leader, Health Promotion and Education. Please note that this is an 8-week term, and a 35-hour work week concludes before the end of August 2026.

DUTIES AND RESPONSIBILITIES

Responsibilities include but are not limited to:

Assists in coordinating and processing CMHA bursary and scholarship programs that support young people with mental health and substance use challenges to return to higher education

Assists in coordinating with Communications to widely promote the bursaries on social media platforms and related websites

Prepares/updates application forms, bursary packages and marking rubrics as well as coordinates logistics for the volunteer adjudication panel

Organizes the submitted applications and maintains digital filing system

Prepares the applications for the review panel and reviews completed marking sheets and process the selected applications

Finalizes the list of awardees and prepares formal award letters, and communicates with their post-secondary institutions

Helps prepare administrative paperwork to help supervisor and Finance team disburse award funds

Supports supervisor in correspondence with donors and award recipients

Assists with other mental health programs including helping with promotion, follow-up, materials tracking and evaluation.

Performs other administrative, communications and coordination duties as required.

ABOUT YOU

  Education and Experience

Grade 12

Office Administration Certificate

Experience of procedures involved in administration of grants, awards or bursaries, a strong asset.

Recent, related experience of one year or an equivalent combination of education, training, and experience.

Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

Skills and Abilities 

Excellent interpersonal, written, and verbal communication skills.

Excellent project management, time management, and organizational skills, including attention to detail and ability to work remotely, meet deadlines and solve problems creatively. 

Interest, knowledge, or experience working in health and social service sectors, ideally in the non-profit sector. 

Familiarity with higher education and campus communities are a strong asset. 

Interest, knowledge, or experience working with concepts of equity, diversity, and cultural safety. 

Ability to manage schedules and coordinate multiple tasks simultaneously.  

Familiarity and comfort with MS Office platforms as well as confidence learning new software or apps  

Ability to work remotely with team members. 

Lived experience related to mental health and/or substance use problems is considered an asset. 

Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.   

Our key values and principles   

The Program Administrative Assistant consistently conduct themselves in alignment with CMHA BC’s Core Values of:  

Inclusive

Proactive

Compassionate

Steadfast

Collaborative

WORKING CONDITIONS          

This is a 35-hour-a-week position for 8 weeks, concludes before the end of August 2026.

Most work is accomplished during the usual 9am - 5pm business hours. Any overtime must be approved in advance.

This position is based out of the CMHA BC Vancouver office. A combination of working from home and working from office is available.

The Program Administrative Assistant is a unionized position under the Health Services and Support – Community Subsector Association. The hourly rate of pay is $26.27-$27.99. CMHA BC will collect union dues on behalf of the Health Sciences Association.

HOW TO APPLY:  

Please submit your resume along with a cover letter, clearly documenting how you satisfy the requirements outlined in this job posting to https://cmhabc.bamboohr.com/careers/99 by May 15, 2026. 

We regret that only short-listed candidates will be contacted to schedule an interview. 

CMHA BC Division is committed to our workforce reflecting the diversity of the communities within which we work. As such, we encourage applications from persons with disabilities, members of visible minorities, First Nations, Inuit, and Métis people, people of all sexual orientations and genders, and others who may contribute to the diversity of our staff. Personal experience with mental illness and or addiction, either through self or a loved one, is an asset.

ABOUT US:       

Founded in 1918, The Canadian Mental Health Association (CMHA) is a national charity that helps maintain and improve mental health for all Canadians. As the nation-wide leader and champion for mental health and addiction, CMHA helps people access the community resources they need to build resilience and support recovery from mental illness and/or addiction.

 We respectfully acknowledge xʷməθkʷəy̓ əm (Musqueam), Skwxwú7mesh (Squamish), səlilwətaʔɬ (Tsleil-Waututh), Lkwungen (Songhees) and Wyomilth (Esquimalt) peoples on whose traditional, unceded lands the CMHA BC offices are located.