Production Coordinator

Title:                                         Production Coordinator

Department:                            Programming - Industry                 

Location:                                  New York, NY

Position Reports to:                VP, Industry Programming

JOB CLASSIFICATION:           Non- Exempt

About The Paley Center for Media

The Paley Center for Media is the world’s leading 501 (c)(3) nonprofit cultural institution whose mission is to preserve our media history and to explore media’s powerful shaping influence on our culture.

The Paley Center for Media owns the iconic, New York Paley Museum where media, sports, gaming, tech, and entertainment come together, and during the year, produces unmatched programs for the public and industry. On the public side, programs celebrate the very best of television, digital content, and interactive entertainment. On the industry side, the Paley Center convenes the most influential business leaders to explore and debate the most critical issues and opportunities within the industry while also fostering a sense of community amongst peers. Through its respected Paley Impact series, programs educate and explore how media impacts culture and shapes public discourse on important societal issues.

At the heart of the Paley Center sits the Paley Archive, which represents the largest public collection of its kind and is often cited as a national treasure, with over 160,000 programs spanning more than 100 years. This collection also serves as an incredible resource for K-12 educators and students nationwide that are served through its respected education classes.

Previously known as The Museum of Television & Radio, the Paley Center was founded in 1975 by William S. Paley, a pioneering innovator in the industry. For more information,
please visit paleycenter.org.

Scope 

The Paley Center for Media is seeking an extremely organized and self-motivated Production Coordinator to support the production and post-production of timely and compelling programming and build upon Paley’s history of delivering top-quality, best-in-class events for the Paley Media Council – an exclusive, invitation-only membership community for top industry leaders from across the rapidly-changing global media landscape.

Reporting to the Vice President, Industry Programming, the Coordinator will support the smooth running of the Programming department and coordinate internal process requirements and communications between team members. This role contributes to the successful delivery across all Industry programs, which includes panels, conferences, and the annual Paley International Council Summit – one of the most influential gatherings in the industry.

The ideal candidate is a quick learner, detail-oriented multi-tasker, and communicative and proactive team player, possessing some event and show production experience, a desire to deepen industry knowledge, to sharpen and diversify skills across a range of high-profile live and virtual events.

Responsibilities

Provide production support from pre-production to post-production, including schedule coordination, creative asset management, release execution and tracking, and edit projects

Track incoming creative briefs, manage assets and folder organization for new projects, and update status documents and tracking platforms accordingly

Develop run of shows and other documents for events, as needed

Act as liaison to multiple departments and cross-functional partners, including Programming, Development, Marketing, Communications, Creative, Legal, Facilities, etc., effectively communicating all production information and ensuring program requirements are anticipated, met and emergent issues are quickly flagged and addressed

Working closely with the Tech team, drive the post-production lifecycle, ensuring timelines and deliverables are met, including delivery post-production assets to partners and audience

With Director, Industry Programming, facilitate coordination with external stakeholders (speakers, moderators, and partners); schedule prep calls, obtain necessary materials, and fulfill logistics

Conduct in-depth research on board members, industry leaders and companies

Create informative meeting briefs for senior staff

Summarize complex industry information into easily digestible formats

Monitor industry news sources, trade publications, and social media for relevant updates

Maintain a database of industry contacts and key players

Develop and maintain a system for organizing and retrieving research data efficiently

Conduct in-depth research on board members, industry leaders and companies

Work on various administrative tasks and projects including drafts and preparing correspondence, memos, reports and presentation; copyediting and proofing documents

Conduct research on speakers, ideas and briefing documents and gather data as needed

Engage as a Paley Ambassador for social media initiatives by actively sharing Paley’s social media posts within one’s own network, to amplify the organization’s reach and foster community engagement

Provide additional administrative assistance as required

Participate in other duties as assigned

Core Competencies

Our successful employees meet the following criteria:

Highly organized with proven ability to meet deadlines and budgets

Strong team player who collaborates well with others

Ability to take ownership of all tasks and manage simultaneously

Strong verbal communication and good business writing skills

Positive and professional demeanor with excellent interpersonal, administrative, and managerial skills

Ability to handle and prioritize multiple tasks while maintaining attention to detail

Resourcefulness, creativity, and strong problem-solving and research skills

Requirements:

2+ years of media production experience and background working with high-profile talent

Strong understanding of the media, entertainment, sports, tech, and/or gaming industries

Extreme attention to detail with the ability to handle multiple tasks in a fast-paced, high pressure environment

Excellent time management skills with the ability to prioritize and change direction under shifting situations

Strong project management ability

An engaging, energetic personality with exceptional communication skills, written and verbal

An independent thinker who has excellent organizational skills

A team player who is proactive with great initiative

Ability to perform thorough research to compile information and generate reports

Entrepreneurial spirit; excited about the future of media

Proficient in MS Word, Excel, and PowerPoint and able to learn other programs quickly

Ability to work weekend and evening hours as needed

Strong work ethic with desire and preference to work in-person as part of a cohesive,

                      collaborative, high-energy, in-the-office work environment

Bachelor's degree from an accredited college or university

Bilingual fluency in Spanish a plus

Equal Employment Opportunity Statement

The Paley Center for Media maintains a strong policy of equal opportunity in employment.  It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law.  Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations.