Production Coordinator

Department: Production
Reports to: Producer
Location: Cairo/Hybrid
Employment Type: Full Time
International shoots + time zones

About Tribe X

Tribe X Digital is a premier, global performance agency that sits at the intersection of luxury aesthetics and digital science. We don’t just manage campaigns; we architect end-to-end digital experiences for the world’s most prestigious hospitality brands, luxury real estate developers, and disruptive tech startups.

With a footprint spanning Amsterdam, Dubai, and Cairo, we operate as a high-octane extension of our clients' teams. Our work is defined by a "zero-ego" commitment to excellence, utilizing AI-powered advertising, bespoke content creation, and data-driven strategy to transform brand presence into measurable global impact. At Tribe X, we are building the future of luxury marketing, one pixel-perfect, ROI-positive campaign at a time.

Role Overview

When production is prepared, creatives can create and the work looks expensive for the right reasons.

The Production Coordinator ensures every shoot is logistically ready, documented, and protected from avoidable risk. This role exists to bring structure, foresight, and reliability to production workflows so teams can execute calmly and professionally.

What You’ll Do

Own pre-production logistics across photo and video shoots (locations, permits, vendors, props, equipment, talent/models as needed)

Build and maintain production documentation including call sheets, schedules, crew/vendor lists, contact sheets, and permit trackers

Track dependencies, approvals, deliveries, and confirmations that could block a shoot

Flag risks early with clear impact, options, and recommended next steps

Maintain clean file systems, naming conventions, and reusable templates

Support Producers with accurate, up-to-date information at all times

Ensure nothing falls through the cracks before, during, or after a shoot

What You Bring (Qualifications):

Must-Have

1–3 years of experience in production, agency operations, or project coordination.

Near-native English (written and spoken)

Strong organizational mindset maintaining clear checklists, tracking, and documentation

Extensive on-set experience across multiple productions

Cultural fluency and professionalism across Europe, US, Japan, and GCC

Unrestricted ability to travel internationally from Egypt when required

Confidence in professional pushback and boundary-setting

Calm, solution-oriented approach when things go wrong

Nice to Have

Background in agencies, production houses, or shoot-heavy environments

Familiarity with international permits, vendors, or location management

Success in This Role Looks Like:

Within your first 90 days, you can run a shoot-ready checklist end-to-end with minimal supervision. Call sheets and schedules are consistently accurate and on time, Producers trust your tracking completely, and the team never has to chase basics.

Why You’ll Love It Here

At Tribe X, we champion impact without ego by fostering a high-performance environment where your voice matters and your ideas scale. You will work at the edge of what is next as we use the latest AI and martech tools to solve complex challenges for premium global clients. Joining our team means tapping into a global pulse where the flexibility of a hybrid remote culture meets the high-octane energy of a world-class agency. We are built to grow and we invest deeply in your evolution because if you have the drive to lead, we provide the platform to make it happen.

Apply Now

If you are ready to bring your expertise to a team that values sharp thinking and effortless execution, let’s talk. We are looking for the restless and the bold to help us build what is next. Send us your work and start the conversation.