Product Development & Marketing Team Administrator

Job Description and Person Specification

JOB TITLE:

Product Development & Marketing Team Administrator

DEPARTMENT:

Brand and Product 

REPORTS TO:          

Global Brand Development Manager

LOCATION:

Head Office

Type:

Full time/Permanent upon completion of a successful probation period

About Rayware:

The Rayware Group, established in 1975 is the creative home of a collection of British heritage brands.  One of the leading suppliers of housewares throughout Europe with growing presence in export territories.  With a strong reputation for quality products and innovative designs expanding across our portfolio of brands.

We offer a wide selection of products reflecting emerging trends manufactured to the company’s own exclusive designs and specification.

Our state-of-the-art logistics and large stock holding ensure that our wide range of customers and their specific needs are met - from small independents, wholesalers, large multiples, and high-end department stores.

Job Purpose and Main Duties:

This specialized administrative role, where no two days or tasks are the same is at the forefront of supporting a creative Brand Marketing and Product Development Team.

You'll be working alongside a passionate and creative team of Brand and Product Managers at the cutting edge of housewares product design and marketing across all of our 6 well-known established brands.

You will be responsible for a variety of supportive tasks that will enable NPD focus, all under the guidance of experienced Senior Brand and Product Managers.

Typically, your main duties will involve:

Role

Manage incoming product samples from overseas suppliers - tracking progress and arrivals directly with suppliers. De-label and place in brand sample area.

Manage, maintain, and organise group samples outside areas, by desks and sample rooms to recycling the area

Document, record, and communicate gold seal product samples, adding details around PPT packaging and inspection requirements. Chase factories for gold seals. Unpack, label, and pass to relevant team members.

Chase samples from factories – pass over samples to compliance in timely manner.

Help support the information build on sign off sheets

Construct packaging prototypes/mock ups generated from the design team for photography, showroom displays and customer presentation requirements.

Purchase props for photography styling along with generating product sample lists and offering general support with studio photography shoots – this includes washing up and returning samples.

Showroom maintenance, ensuring all products are available and on display. Arranging for replacements if needed and removing discontinued lines accordingly. Also includes moving end of lines/slobs into promo rooms

Help to build product merchandising layouts for National Account listings and customer presentations. Arrange samples, plan out area with brand/sales team.  Arrange photography and return items back to stock

Generate supplier reports to support preparation around supplier visits and meetings.

Arrange for POS to be printed for merchandising layouts / showroom displays and customer presentations

Arrange spreadsheets for Nil – Print out in advance of sales meetings.

Arrange samples for Key customer meetings

About you:

Someone who is interested and excited by learning in a creative environment, has excellent organisational skills, with focus on attention to detail.

Basic administrative skills around using Microsoft Applications, specifically Excel, Outlook, Word, SharePoint, Power point and Teams.

Able to be flexible and pivot around a variety of tasks

Good communicator across all departments of the business

Thrive on being part of a team striving for a common goal

Have a natural willingness to help and support colleagues with an enthusiastic attitude.

Have a methodical and logical approach to all tasks.

Able to follow company policies and procedures.

Ability to achieve time sensitive deadlines occasionally under pressure.

*This list is not exhaustive, and you may be asked to carry out other duties as deemed necessary by your Line Manager or Senior Manager.

On offer with this role:

Competitive salary.

Company pension with salary sacrifice scheme.

Employee discount.

On-site free parking.

Day shift, Monday to Friday.

Hybrid working available.

Training & Development opportunities available.

Company charity events.

Buy and sell scheme of up to 5 days.

Office vibe questionnaires for employees to have their say in confidence.

Opportunities to learn alongside Senior experienced Brand / Product Managers

Annual appraisals.

Employee recognition scheme – Rayware stars.

Long service awards.

Employee referral scheme up to £400.

Cycle to work scheme.

Annual flu jabs.

Eye tests for DSE users.

Time off for appointments.

Enhanced maternity and paternity pay.

Help at hand app, a platform on offer for all personal well-being needs.