Procurement & Warranty Coordinator

Procurement & Warranty Coordinator

Location: Beamsville, Ontario
Full-Time

About AdeptAg

AdeptAg LLC is a North American leader in controlled environment agriculture, integrating innovative growing, automation, and irrigation solutions for customers both domestic and international. We help today’s growers meet evolving challenges through efficient, cost-effective systems and strong technical expertise.

Our Procurement and Supply Chain teams play an important role in ensuring materials, equipment, and components are sourced and delivered efficiently to support production and project timelines across AdeptAg operations.

The Role

The Procurement & Warranty Coordinator supports day-to-day procurement activities by executing routine purchasing tasks, maintaining accurate records, and coordinating with suppliers to ensure timely delivery of materials.

This role works closely with the Procurement team to support sourcing strategies and commodity management initiatives while collaborating with departments such as manufacturing, planning, service, and logistics to ensure materials meet quality standards, cost targets, and production schedules.

Key Responsibilities

MRP and Purchasing Support

Assist in developing and maintaining schedules for running MRP (Recommended Reorder) processes
• Execute MRP runs according to schedule to generate purchase orders for stock items
• Prepare and submit purchase orders for stock, work orders, and sales order demand for approval
• Send approved purchase orders to suppliers and confirm order receipt
• Monitor open purchase orders and follow up on past-due or unconfirmed orders
• Maintain accurate purchasing records within the ERP system

Supplier and Cost Management

Send Requests for Quotes (RFQs) to suppliers and maintain accurate cost records in the ERP system
• Source materials, components, and hardware based on internal demand and requisitions
• Support vendor negotiations regarding pricing, lead times, and terms under guidance of procurement leadership
• Maintain supplier communication to ensure reliability and responsiveness

Warranty Processing

Process warranty claims with suppliers for defective or failed components
• Coordinate the return of warranty items and ensure proper documentation is submitted
• Track warranty claim status and follow up with suppliers to ensure timely resolution or credit
• Record warranty replacements, credits, and returns accurately within the ERP system
• Communicate warranty claim updates to internal teams including service and operations

Inventory Accuracy and Data Management

Investigate inventory discrepancies and assist with cycle counts and stock adjustments
• Maintain accurate product data including tariff codes, product descriptions, cut sheets, and images in the ERP system
• Ensure purchasing and inventory data remains aligned across systems

Reporting and Analysis

Track and report procurement-related KPIs such as supplier delivery performance and lead times
• Assist in evaluating supplier performance and resolving quality or delivery issues
• Support procurement reporting and data analysis initiatives

Cross-Functional Collaboration

Act as a liaison between suppliers and internal departments including production, design, service, and logistics
• Provide timely updates to internal stakeholders regarding order status, delivery timelines, and material availability
• Support procurement team initiatives and operational improvements
• Perform additional duties as assigned by procurement leadership

Education and Experience

Post-secondary education in Supply Chain Management, Business Administration, or a related field considered an asset
• Minimum 2+ years of experience in purchasing, procurement, or supply chain support roles
• Experience in manufacturing, construction, or technical environments considered an asset
• Experience working with ERP systems required (Genius ERP experience considered a strong asset)

Technical Skills and Competencies

Strong understanding of supply chain operations and vendor management practices
• Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
• Ability to maintain accurate purchasing and inventory records within ERP systems
• Strong attention to detail and organizational skills in a fast-paced environment
• Strong communication and problem-solving abilities
• Ability to analyze data and support procurement decision-making
• Collaborative mindset with the ability to work across multiple departments
• Professional approach to supplier communication and internal support

Why Join AdeptAg

Competitive compensation package
• Medical, dental, and vision coverage
• Company-paid life insurance
• Voluntary life, accident, and disability insurance options
• Opportunity to grow within procurement and supply chain operations
• Collaborative and team-oriented environment
• Stable and expanding North American organization

If you are a motivated professional with strong organizational skills and an interest in supply chain operations, we encourage you to apply and join our growing team.

Accessibility Statement

AdeptAg is committed to providing accommodations throughout the recruitment process in accordance with applicable accessibility legislation. If you require accommodation during any stage of the hiring process, please notify Human Resources and we will work with you to meet your needs.