Procurement Manager

The Procurement Manager owns the end-to-end source‑to‑pay lifecycle and leads category strategies (with a strong focus on IT/SaaS, software renewals, and corporate services). This is a hands-on manager role that combines strategic leadership with day-to-day execution across sourcing, contracting, and procurement operations. This role is accountable for building the annual procurement budget, forecasting, and surfacing risks/opportunities for executive budget reviews. The Manager will design and implement scalable procurement processes, including intake, RFPs, contract workflows, and a centralized contract repository in partnership with Legal and GRC Risk/Security. They will be responsible for sourcing vendors and suppliers ensuring timely and cost-effective delivery of goods and services. They will lead complex negotiations, drive supplier performance, improve total cost of ownership, and ensure compliance with company policies and regulatory requirements. The role also handles various administrative tasks related to procurement, such as generating purchase orders, tracking renewals, and recurring purchases, coordinating with legal on new agreements/contracts, and administering expense reporting and travel platforms.

What You Will Do:
• Establish Procurement roadmap (policy, process, tooling, and analytics); manage change across stakeholders.

• Manage team members; set standards for documentation, quality, and cycle time.

• Own the annual procurement budget and quarterly forecast for assigned categories; build scenario plans, and sensitivities (e.g., headcount-driven demand, price escalators, consumption growth).

• Maintain a Risks & Opportunities log (vendor price increases, usage variability, consolidation opportunities, term optimization, license rationalization, cloud commit utilization, contract indexation).

• Produce executive budget review packs: variance analyses, assumptions, YOY bridges, run‑rate vs project spend, savings/cost‑avoidance pipeline, renewal funnel (90/60/30), and mitigation plans.

• Build SOPs, playbooks, templates, and SLAs for procurement support across the org.

• Partner with Finance/AP to improve cycle times and compliance.

• Ensure policy adherence, audit readiness (e.g., SOC2), and complete documentation of approvals and decisions.

• Lead complex RFPs/RFQs/RFIs and competitive events; use quantitative/qualitative analysis to select suppliers.

• Drive total cost of ownership improvements: pricing models, discounting, bundling, volume breaks, early payment terms, service credits, and exit/renewal protections.

• Negotiate commercial and contractual terms (caps, SLAs/SLGs, data/security terms, usage terms, termination rights) to protect the company over multi‑year horizons.

• Partner with IT on entitlement reviews, license optimization, and value assurance for IT systems.

• Generate purchase orders and obtain approvals from relevant stakeholders

• Track and monitor the status of orders, deliveries, invoices, and payments

• Coordinate with Legal and Information Security teams on reviewing and drafting new agreements/contracts with suppliers and vendors

• Administer and maintain the expense-reporting platform and ensure compliance with company policies and procedures

• Administer and maintain the travel platform and assist employees with booking travel arrangements

• Coordinate with Service Desk on shipping and receiving of goods and equipment as needed

• Provide reporting and analysis of Procurement data as requested by management

• Perform other duties as required or assigned by management

• Support key initiatives as defined by management

What You Will Need :
• Bachelor’s degree in business, finance, supply chain management, or a related field or equivalent professional experience.

• 6+ years of procurement, sourcing, purchasing, or vendor management experience; must include experience with IT/SaaS procurement.

• Demonstrated experience owning annual budgets and quarterly forecasts, including variance analysis, scenario modeling, and risk & opportunity assessment.

• Proven ability to run complex RFPs/RFQs/RFIs, perform supplier evaluations, and lead competitive sourcing strategies.

• Strong commercial contracting skills, including negotiation of pricing, SLAs, security terms, data protection language, usage models, and multi‑year agreements.

• Solid understanding of TCO (Total Cost of Ownership), cost modeling, and financial analysis.

• Experience working cross‑functionally with Finance, Legal, IT, Security, and business stakeholders.

• Excellent analytical and problem‑solving skills, with proficiency in Excel or Sheets (pivot tables, VLOOKUP/XLOOKUP, modeling).

• Strong organizational skills and meticulous attention to detail in documentation, process execution, and record keeping.

• Ability to operate as a hands-on manager, balancing strategic work with tactical execution.

• Effective communication and executive‑ready presentation skills.

• Ability to manage multiple priorities, deadlines, and stakeholders with minimal oversight.

• Experience ensuring policy compliance, audit readiness (e.g., SOC 2), and proper procurement documentation.

What We Offer :
• The base salary range for this position is $120K to $130K/year. Offered salary will be determined by several factors, including but not limited to: applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with geographic market data. Business Wire reserves the right to modify this salary range at any time.

• Business Wire’s total rewards include:

• Ability to work remotely

• Excellent health benefits that begin on your first day of employment

• $100 monthly fitness allotment, a tuition reimbursement program, and enhanced mental health resources

• 401(k) plan with generous company match, and annual profit sharing contribution (subject to company performance)

• PTO, Floating Holidays, Wellness Day Off, Birthday Day Off, and more!