Procure to Pay Concierge Analyst (Multiple Positions)

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

The role serves to execute compliant Purchase Orders and ACRs (Manual payments) to deliver the commitments made by Business Requestors on behalf of their respective teams, and the Vendors engaged as part of the day-to-day Business Operations.  The PTP analyst will support the business in ensuring all documentation is audit-compliant and that payments are processed efficiently and timely. This includes validating commitments, ensuring all documentation is aligned to global policies and requirements, liaising with shared service teams, and maintaining updated and accurate vendor information.  PTP Analyst is expected to have an appropriate numerical background, a strong attention to detail with a willingness to learn, good communication skills and be confident to partner with internal and external stakeholders.

Responsibilities

• Support business requestors in the execution of the global guide to buy across the organization
• Support business requestors in the correct categorization of services and products, as per Finance and PSM related policies
• Partner with Business functions and owners as required to ensure a smooth and compliant process for committing Company Funds through Purchase Orders (POs) and/or Approved Check Requests (ACRs).
• Ensure timely posting of Purchase orders and/or Approved Check Requests.
• Perform validation on Commitments of Company Funds to ensure audit compliant supporting documentation provided, in alignment with relevant financial and PSM policies.
• Liaise with Shared Service Team on Vendor related Invoice and payment resolution.
• Ensure Payment Terms are current and ensure amendment prior to future commitments made.
• Support setup of Vendors and maintenance of Vendor accounts. Support vendor banking verification process , as per internal policies/guidelines.
• Resolve any follow up queries from vendors and blocked invoices
• Support PTP Concierge Manager with projects, ad-hoc duties and in identifying improvement opportunities in processes as part of the continuous improvement culture.

Significant Work Activities:

• Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hr day) is required
• Frequent to continuous computer usage (greater or equal to 50% of the workday) is required

 

• Bachelor's degree in a related field, such as Finance, Accounting, Business Administration, or a similar discipline.
• At least 3 years of experience in Accounts Payable or similar functions. 
• At least 3 years of experience to work with multi-functional teams and across all levels within the organization.
• SAP Experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Requirement for Excel proficiency with Pivot tables, lookups would be a beneficial skill.
• Build strong relationships within Finance with partners outside of the team to enable higher performance, collaboration, and engagement.
• Be professional, accountable, high energy and a collaborative team player.
• Strong verbal and written communication skills required. The ability to manage multiple tasks and projects effectively is critical.
• Be a self-starter, working in a fast-paced, high pressure and changing environment.
• Capable to handle confidential and sensitive information within agreed deadlines.

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Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html