Prevailing Wage / Payroll Associate

We are seeking a detail-oriented and experienced Prevailing Wage / Payroll Associate to manage and process payroll for our organization, with a primary focus on prevailing wage compliance, advanced data analysis, and certified reporting. The ideal candidate will possess a high level of proficiency in Excel and a deep understanding of payroll systems, labor laws, and prevailing wage requirements for both state and federal programs (including the IRA). You will ensure accurate and timely payroll processing while maintaining strict compliance with federal, state, and local regulations. 

Key Responsibilities 

Payroll Administration: Process bi-weekly payroll for ESS employees, ensuring 100% accuracy and timeliness. 

Prevailing Wage Oversight: Research, calculate, and process prevailing wage rates for applicable employees, including complex calculations for fringe benefits, overtime, and apprentice scales. 

Certified Reporting: Prepare and submit certified payroll reports in compliance with federal, state, and local regulations (e.g., Davis-Bacon, IRA, and state-specific prevailing wage laws). 

Data Analysis & Excel Management: Utilize advanced Excel functions to manage payroll records, wage adjustments, and labor cost analysis. 

Compliance: Ensure full compliance with all payroll-related laws, including tax withholding, garnishments, and benefits contributions. 

Financial Reconciliation: Assist with reconciling payroll accounts and ensuring data integrity between payroll and accounting systems. 

Support & Resolution: Collaborate with HR and management to address employee payroll inquiries and resolve complex wage issues. 

Regulatory Monitoring: Stay updated on changes to prevailing wage laws, tax regulations, and reporting requirements to ensure the company remains ahead of compliance curves. 

Audit Management: Assist with internal and external audits by providing necessary payroll documentation, Excel-based reports, and compliance logs. 

Point of Contact: Act as the primary point-of-contact for Client Compliance team requests and deliverables. 

Qualifications 

Proven experience as a Payroll Associate or similar role, with a focus on prevailing wage payroll. 

Strong knowledge of prevailing wage laws, including the IRA and state-specific requirements.

Proficiency in payroll related software and Microsoft Excel.  

Familiarity with certified payroll reporting and compliance requirements. 

Excellent attention to detail and organizational skills. 

Able to manage time to meet tight payroll deadlines. 

Strong analytical and problem-solving abilities. 

Ability to handle sensitive and confidential information with discretion.

Knowledge of federal, state, and local payroll tax regulations. 

Strong communication skills to interact with employees, management, and external agencies. 

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of employment visas at this time. 

The expected annual compensation range for this position is $65,000 - $75,000, encompassing base pay and potential incentive target opportunity. This range is a good faith estimate based on the position's requirements. Specific compensation offered to the selected candidate may vary depending on factors such as relevant knowledge, skills, training, experience, and market conditions. Additionally, this position may qualify for a comprehensive benefits package, including Retirement Benefits, Medical, Dental & Vision, Health Savings Account, Flexible Spending Account, Life Insurance and Disability, Tuition Reimbursement, Voluntary Benefits, Paid Absences, and more.

About Us:

At New Energy Equity, a proud subsidiary of ALLETE, we’re leading the charge in transforming the energy landscape with innovative solar solutions 🌞. As a top player in the renewable energy sector, we’ve successfully developed over 600MW of solar projects and closed more than $1.2 billion in clean energy investments 💼. Our projects deliver sustainable electricity to a wide range of clients, including commercial, industrial, municipal, and utility customers 🌍. But there’s more to us than just impressive numbers. We pride ourselves on a dynamic and engaging work environment where teamwork, continuous learning, and environmental stewardship are at the core of what we do 🌿. Our inclusive and collaborative culture encourages creativity and innovation, making our office a place where every idea is valued, and growth is a priority 💡. At New Energy Equity, you’ll join a passionate team that not only drives the clean energy future but also enjoys celebrating our successes together 🎉. With over 250 projects across the U.S. 🌎, our supportive atmosphere ensures a balanced work-life dynamic ⚖️ and a fun, fulfilling career path 🌟. Join us and be part of a forward-thinking company where your contributions are celebrated, and your professional development is supported as we work towards a brighter, sustainable future 🌍.

The statements above outline the essential functions, nature, and level of work expected as of the document’s preparation date. They are not exhaustive lists of all duties and responsibilities. New Energy Equity reserves the right to modify this job description at any time, without notice.

New Energy Equity is an equal opportunity employer. All applicants will be considered for employment without discrimination based on race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other basis prohibited by federal, state, or local law.

If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, contact our HR department at [email protected]