Preschool Office Manager - Jones Valley

Office Manager Job Description

Summary/Objective

The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

Essential Functions

Assist new families with check in/out procedures

Conduct tours and tour follow ups

Provide administrative support to the front office

Maintain confidentiality of student’s files

Daily Tasks

Greet parents and provide a warm welcome for students

Answer phones in a positive and professional manner

Assists and accepts responsibility in other daily duties that might be temporary in the event other employees are not available

Ensure the Director and Assistant Director are kept up to date with the day to day campus operations

Administer Medications

Weekly Tasks

Update and maintain student’s files

Enter new families information in Procare Desktop

Process inquiries, tours, waitlisted and enrolled information in CRM

Organize tour folders

Assist with keeping of maintenance requests

Order Infant Kits for families

Monthly Tasks

Check office supply inventory and either order or provide a list to the Director and Assistant Director

Audit COIs, Topical Ointment forms and Student Files and provide parents with expiration notices when necessary

Abilities

Organized

Professional

Strong communication skills

Qualifications

1 year management experience

Successfully pass a background check

ServSafe and CPR certified

Physical Demands

The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

Position Type/Expected Hours of Work

This is a full-time position, Monday through Friday and hours vary. Extended hours may be necessary as needed to cover staffing during business hours. You must be willing to open or close the campus on a regular basis.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.