Preconstruction Coordinator

KBE Building Corporation: Relationships Are Everything! Join our team today!! 

KBE’s relationship focus means that you can count on us to do the right thing at all times and work in the best interests of your project. We will be proactive and open in all of our communications and interactions with all members of your project team. Our clients, design partners, and trade contractors say they trust KBE to do the right thing — because we build relationships first, buildings second.

Read on to see if this is the place for you!!

At KBE, we expect the best — and reward it — with excellent compensation and benefits, challenging work, opportunities to learn and grow, and the chance to give back to our communities.

Work Life Balance:

3 O’clock Fridays

Telecommuting
Options for select positions

Flexible Work Hours

Paid Paternal/Maternal Leave

Vacation, sick, and personal time

Paid Holidays

Floating Holidays

Health and Wellness:

Medical and Dental Insurance (Premium cost sharing between the company and employee)

Health Incentive Insurance Discount Employee assistance program

Vision Care (100% company paid)

Corporate Culture:

Annual Company Meetings, Company Fun Events, & holiday parties

Recreational/Chill-Out Space to encourage movement and collaboration:
Golf Simulator, Pool Table, Dart Boards, Coffee/Snack/Beverage Station, breakout rooms, privacy booths, and more
(Farmington office)

Quarterly Employee Photo Contests -
with prizes!

Company swag! Mugs, Clothing, Backpacks, and more

Dress code: Business Casual and Philanthropy Fridays (Jeans)

Employee Work Anniversary Recognition

Corporate Commitment to Philanthropy –https://kbefoundation.org/  
and company-sponsored charitable events 

Compensation:

Competitive Salaries

Employee Referral Bonuses

Corporate Contributions toward Monthly Student Loan Repayment

Reimbursement for select gym and fitness memberships

Tuition Reimbursement
for Work-Related Education

Company Paid Life Insurance

Structured Bonus Program

How is this starting to sound!? Are you the next KBE employee!? Apply today! 

Position summary:

The Preconstruction Coordinator performs administrative office work for the Pre- Construction team. Assists in the daily operations including: Maintaining project files and schedules, recording project data, planning and organizing Preconstruction events, maintain sub-contractor list, organizing meetings, assembling and updating preconstruction manual, assembling and analyzing all bidding documents including, but not limited to drawings, specifications, proposals, Owner/ Architect/ Engineer documentation and reports. Assists in the preparation of bids for construction projects. Prepares documents for distribution to parties interested in bidding projects and compiles all final documentation for Owner/ Architect review. 

Key Responsibilities and Essential Functions:

Administration

All administrative processes for department: organizing files (electronic and paper files)

Maintaining Project Schedule

Planning and organizing preconstruction events

Schedule and coordinate meetings, type and distribute meeting minutes.

Streamline process for any Excel files, including creating Excel templates.

Set up binders, owner bid forms.

Project Bidding and Support:

Construct and maintain estimating Bid Book, Estimating Procedures Book, ISQFT, Historical Cost Data Book and Spreadsheet, Estimating Staff assignments Project Leads and other reports as requested by Preconstruction Director

Receive, track, and disseminate bidding information coming from subcontractors: keeping track of responses to bid and bids received in Master Directory

Enter, monitor, and manage bid opportunities.

Maintain the master list and project bid lists of subcontractors and vendors.

New Project setup:

Upload plans and specifications in Building Connected; including all bidding documents, forms, reports, etc. to subcontractors interested in bidding the project

Set up new job folders on server.

Maintain Templates and Forms

Other:

Other duties may be assigned.

Be able to work in an Open Office environment from 8:00 am – 5:00 pm Monday through Friday, with the ability to come in early and/or stay late on occasion.

Ability to support multiple people while also establishing expectations to prioritize deliverables.

Education, Experience, and Qualifications:

Associates Degree in administration, communication or equivalent

3+ years in an administrative or support role, supporting at minimum 6 staff members.

Advanced in MS Office suite

Strong MS Excel skills

Construction or similar industry experience highly preferred

Excellent attention to detail

Strong Mathematical skills

Demonstrate a clear understanding of commonly used business practices as they relate to construction.

Effective interpersonal communication skills, negotiation skills, organizational/time management skills a must

KBE Building Corporation is an Equal Opportunity/ Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected Veteran status

KBE is a VEVRAA Compliant Federal Contractor.