Preconstruction Administrative Assistant

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

 
If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Summary:

The Preconstruction Administrative Assistant provides organized and detail-oriented administrative support to the Estimating and Preconstruction teams. This role focuses on coordination, accurate documentation, and efficient communication to help streamline estimating activities and maintain smooth departmental operations, supporting successful project pursuits and overall team effectiveness.

The Preconstruction Administrative Assistant will report directly to the Manager, Preconstruction Services.

As a heavy civil contractor, Clearway’s workforce requirements can fluctuate with project schedules and anticipated contract awards. We are currently seeking skilled candidates to join our team and encourage qualified applicants to submit their application.

Location: Clearway's Head Office – Maple, ON. 

Hours of Operations: 8:00 am to 5:00 pm (EST)

Essential Duties & Responsibilities:

Coordinate department meetings and accurately maintain meeting minutes.

Manage multiple email inboxes and re-directing or escalating as necessary.

Manage estimating projects including but not limited to downloading addendums and updating project date changes.

Managing and organizing any records with digital and physical filing.

Monitor office supply inventory and place orders monthly.

Manage estimating incoming calls and direct to team accordingly.

Accurately take meeting minutes, filing and distributing.

Assist with expense tracking and reconciliation.

Coordinate bond pick ups, and courier services.

Assist with opportunities form by filing out project details as necessary.

Input project details in third party software and distribute to vendors as necessary.

Requirements:

High School Diploma

Strong organizational and time management skills with the ability to handle multiple deadlines

Excellent attention to detail and document control

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) experience with estimating is an asset

Strong written and verbal communication skills

Ability to collaborate effectively across multiple departments and teams

High level of professionalism, discretion and accuracy in handling project and client information

Must be legally eligible to work in Canada – no work permit sponsorship is available for this position

Benefits:

Competitive Salary with annual cost of living increases

Annual Bonus Program

Group RRSP with 100% Matching

100% Company Paid Benefits

Extended Health Care

Dental Care

Vision Care

Disability Insurance

Vacation & Personal Days, plus Paid Holiday Shutdown

Parental Leave Top-up Program

Employee Assistance Program (EAP)

Life Insurance

Wellness Programs

Free On-site Parking

Casual Dress

Salary Range: $50,000 - $60,000 (CAD)

The posted salary range is intended to provide transparency and may vary based on experience, skills, and qualifications.

AODA:

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.