Pre-Construction & Procurement Coordinator

Alvarez Construction is seeking a highly motivated and meticulous Pre-Construction and

Procurement Coordinator to manage the critical administrative, scheduling, and financial

functions required to launch new construction projects. This central role is responsible for the

entire project life cycle from initial planning through frame release, with a heavy emphasis on

material estimating and takeoffs for new plans, managing all permitting and utility logistics,

and maintaining core construction systems (NewStar). This position ensures all projects are

compliant, fully resourced, and prepared for vertical construction.

Key Responsibilities

Permitting, Compliance, and Documentation

This section ensures legal readiness and the foundational administrative setup for every new

project.

Permit Management: Serve as the authority for all regulatory filings by applying for,

tracking, and securing all required construction and specialty permits (e.g., foundation,

plumbing, entrance signs).

Compliance Documentation: Request, generate, and consolidate comprehensive

documentation packages (including engineering plans, applications, and environmental

reports) required for municipal and parish approvals.

Plan Vetting & Control: Review and validate all construction plans for correct model

and orientation specifications, ensuring proper distribution to field teams and trades

prior to construction release.

System Setup & Record Integrity: Manage the initial project setup in key systems like

Newstar, including plan uploads and community data entry. Maintain the integrity of

the Master Lot File by accurately tracking permit dates, start dates, and compliance

milestones.

Information Governance: Source and archive all essential new subdivision data (e.g.,

drainage plans, as-builts) to the shared drive, establishing a centralized project

knowledge base.

Utility and Site Logistics Management

This function ensures the construction site is prepared, compliant, and fully serviced for the

vertical building process.

Utility Establishment & Termination: Manage the entire utility lifecycle by ordering and

coordinating the installation of temporary and permanent meters (Gas, Electric, Water)

and arranging for their subsequent removal upon project completion or phase change.

Site Preparation Coordination: Organize the initial physical site setup by ordering the

marking of property corners and coordinating the delivery of necessary materials for

initial site work.

Inspection Oversight: Actively manage and coordinate all critical pre-frame inspections

required before the foundation pour (e.g., house form, plumbing rough-in, foundation

pour).

Utility Issue Resolution: Serve as the point person for resolving all utility conflicts and

issues on site, including the relocation of pedestals, utility lines, and managing service

orders for damaged or stolen water meters.

Site Compliance: Coordinate the delivery of rock boxes and assist with necessary

documentation for SWPP (Stormwater Pollution Prevention) compliance for all new

communities.

Procurement, Financial, and Scheduling Coordination

This function manages the financial flow, material procurement, and critical timeline

management from project commitment through to the initiation of vertical construction.

Estimating & Takeoffs: Lead the initial project costing by assisting with material takeoffs

for new and/or revised construction plans using tools like AutoCAD and NewStar, and

setting up new plans and communities within the NewStar system.

Purchasing & PO Management: Generate and process all necessary Purchase Orders

(POs) and Vendor Purchase Orders (VPOs) for pre-frame work, materials (e.g., dirt,

masonry sand, slabs), and construction services.

Financial Administration: Order all construction loans required for projects. Manage

the corporate credit card used for tracking and paying all essential expenses, including

permitting and reinspection fees.

Schedule Management: Manage the overall construction schedules up until the Frame

Release stage, including uploading Slab Release Schedules and determining weekly

frame releases based on foundation status.

 System and Data Integrity: Build Lot Budgets and maintain accurate lot data, including

entering scheduled Pour dates on the TMR, and distributing the calendar to all

departments.

Vendor and Material Tracking: Maintain the NewStar Vendor Portal and associated

workflow communications. Track specific materials, such as window brands per lot, for

use by the Purchasing and Warranty departments.

Systems, Administration, and Team Support

This function provides essential internal support to field teams and ensures smooth system

functionality.

System Maintenance: Set up new plans in NewStar, maintain all lot and community

data, and remove all closed schedules from the system.

Team Access: Create Mobile user accounts for all field employees and assign all Builders

to specific projects within NewStar.

Process Improvement: Create plan markup templates for the Design department and

redline plans for framers.

Inventory & Purchasing Support: Manage product inventory and assist the Purchasing

department with budget compliance and primary vendor changes, as needed.

Qualifications:

3+ years of experience in residential or light commercial construction estimating.

Strong knowledge of construction drawings, materials, and methods.

Proficiency in AutoCAD, Excel, and construction management software (experience with Newstar is highly preferred).

Excellent attention to detail and organizational skills.

Ability to communicate effectively with vendors, subcontractors, and internal teams.

Bachelor's degree in Construction Management, Engineering, Architecture, or related field preferred but not required.