Port Coordinator (W/M/X) / Orient Express Sailing Yachts

About Orient Express

Artisan of travel since 1883, Orient Express sublimates the art of travel with its luxury trains, hotels, and sailing yachts. The brand has just launched its first hotel, Orient Express La Minerva, in Rome – which will be followed by Orient Express Venezia at Palazzo Donà Giovannelli in 2026. The experience continues with the recent launch of La Dolce Vita Orient Express train, followed by Orient Express Corinthian in 2026, the first of two Orient Express Sailing Yachts, and finally, the return of L’Orient Express train to railways. Since 2022, Orient Express is part of Accor Group’s leading collection of luxury brands with a century-old legacy in the hotels and fine- dining sectors. In 2024, Accor and LVMH entered into a strategic partnership to accelerate the development of Orient Express. Follow the journey at @orientexpress on Instagram or visit the website at www.orient-express.com. 

About Orient Express Sailing Yachts

140 years after the launch of its first luxury trains, the Orient Express legend continues with the launch of the world's largest sailing ships, the Orient Express Corinthian. A revolution in maritime history, and a fabulous project that pushes back the limits of what is possible. The result of a unique French partnership between Accor, the world leader in hospitality, and Chantiers de l'Atlantique, the world's leading cruise ship builder. This extraordinary sailing ship of the future, with its spectacular interiors, will set sail in 2026.

Reporting to the VP Itinerary Planning, the Port Coordinator is responsible for supporting the preparation, coordination, and execution of marine and port coordination across the Orient Express Sailing Yachts fleet.

He/she/they ensures safe, efficient, and compliant voyage and port coordination that reflects the brand’s standards of excellence and guest experience.

Main Responsibilities:

Voyage & Port Planning

• Support itinerary preparation, verification of nautical, technical and operational feasibility , including route analysis , port analysis.
• Supports and or communicates itinerary changes and itinerary information effectively to shore side and shipboard partners
• Manages Port Agency relationships
• Responsible for updating Itinerary, Port & Agent and Pre-Arrival information, Port Costs in all IT systems ( MXP)
• Responsible for creating routes for onboard team
• Responsible for integration of all port infrastructure, facilities and information as well as vessels details into IT Systems

Port Operations & Budget Management

• Prepare port call documentation, berth requests and coordination with local agents.
• Communicate and negotiate best possible options for our vessels (alongside or anchoring) as well as port costs

Liaison & Coordination

• Serve as the operational interface between the ships, port agents, and the company’s shore teams.
• Ensure proper follow-up of port calls, including operational reports and post-call evaluations.

Operational Performance & Optimization

• Prepare efficiency indicators and prepare monthly cost and port analysis .
• Identify and suggest improvements to voyage planning, ports and budget.
• Set up the implementation of digital tools for voyage monitoring and port coordination.

• Solid understanding of port operations, voyage planning, and marine logistics, preferred with seagoing experience on cruise or passenger vessels
• Familiarity with international maritime and port regulations.
• Proficiency in IT , ship tracking or navigation software (mandatory MXP knowledge)
• Advanced proficiency in  Excell , data analysis; complex speadsheets; budget tracking
• Strong expertise in cost control and budget manage,ent
• Excellent negotiation skills; particularly with partners and suppliers
• Proven Negociation and coordination skills.
• Excellent world-wide geographical knowledge
• Analytical and financial
• Fluent English (written and spoken)

Education & Experience:

• Certificate of Competency as Officer of the Watch (OOW) or equivalent maritime qualification.
• Prior professional experience as Deck Officer on board cruise vessels or in shore-based marine operations.
• Experience in an operational, administrative, or technical shore-based role within a shipping company is an advantage.

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