PO Processing Team Supervisor

Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place. 

Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.  

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Purpose:

Supervision of the new team that converts approved Purchase Requisitions into approved Purchase Orders. Job will require performing quality checks over the Purchase Requisition; confirming approval has been obtained by the requester in line with the Delegation of Authority, checking structure of the Purchase Requisition to allow easy invoice payment later, confirm key fields entered correctly (such as currency of invoicing). Finally, create & approve a Purchase Order for issuing to the supplier.

This is a supervisor position that will oversee the team’s work plus also carry out these processes themselves. Expectation that team size will grow and direct line management responsibility will be added in 12-18 months.

Duties:

• Track approved Purchase Requisitions for conversion into Purchase Orders.
• Quality review Purchase Requisitions according to standard operating procedures and best practice.
• Obtain and file supporting documentation for each Purchase Requisition.
• Create Purchase Orders in SAP system.
• Approve colleague’s Purchase Orders in SAP system (maintaining 4-eyes review principles).
• Advise colleagues on appropriate Purchase Requisition structure and best practice for efficiency of overall PTP process.
• Suggest improvements to the PO Creation Process.
• Provide supporting evidence for the purposes of Internal and External Audit.
• Supervise the team that also performs these same functions. Measure performance of the team and resolve issues.
• Ad Hoc projects and tasks as required.

Technical Knowledge, Skills and Abilities:

Education

• Bachelors degree in commerce from a reputed University in India.

Experience

• Minimum 5 years’ experience working in the Purchase to Pay process of a multi-national corporate environment.
• Minimum 2 years’ team leadership or supervision experience.
• Experience using the Purchase Order element of a large ERP system, preferably SAP.
• Experience of providing evidence to external and internal audit teams.
• Experience in an audit or quality function beneficial.
• Strong Excel skills and Microsoft office programmes

Knowledge/Skills/Other attributes

• Demonstrable understanding of the key principles behind a Purchase to Pay process.
• Knowledge of good practice in a Purchase to Pay process.
• Eye for detail.
• Ability to learn and share knowledge.
• Open, collaborative and positive style willing to actively support colleagues.
• Flexible approach to new bedding in the new processes.
• Willing and able to identify and support change and continuous improvement in own and wider business environment.
• Fluent in English language; reading, speaking, writing and listening. Planning and Decision Making:

• Confidence to assert the following of procedure to senior stakeholders.

Impact and Scope: 

• This job will be a “founding member” in the PO Process Team. Expectation of future career development into the team manager in due course.
• The PO Process Team will start with APAC and Middle East entities, likely expanding in scope to take in further group entities over time.

Key Internal and External Relationships: 

• APAC and Middle East colleagues
• Smiths Detection Finance and Procurement teams
• Existing Accounts Payable Subject Matter Experts.
• Internal and external auditors.

 

 

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (Careers - Smiths Group plc)