PMO Manager

Job Description:

Project Handover and Planning: Lead the Planning Process 

Ensure the Infravision Project Delivery Excellence Framework is used through the project planning process.

Ensure the agreed scope of works and quality standards are understood by all parties

Build the project budget from the customer proposal, gain sponsor approval and ensure the budget is well understood by the project team 

Define and manage project governance framework and structure including lifecycle stage and decisions

Work closely with engineering and design teams to develop comprehensive project plans, construction schedules, and timelines.

Collaborate with project stakeholders to gather and document project requirements, objectives, and deliverables.

Create and maintain project schedules using appropriate project management tools and software.

Continuously monitor project planning progress and compare it against established project plans, making adjustments as necessary.

Complete project status reports as required by project sponsor and Program Management Office.

Handover the project at the commencement of delivery to the construction manager and construction project manager.

Project Execution

Track and report expenses and project performance monthly.

Manage variations in expenditure and or customer billing claims

Support customer billing process as required (as outlined in the contract)

Support the construction team during construction as required

Project Closure

Lead the completion of all the project closure deliverables as per the Infravision Project Delivery Excellence Framework. This including:

Facilitate project Lessons Learnt workshops after each project to identify areas for improvement.

Draft and present the Project Closure Report for stakeholder approval.

Close out the project budget

Record customer feedback

Resource Coordination:

Lead the project planning team ensuring they have everything they need to be a high performing team. 

Collaborate with procurement and logistics teams to ensure timely availability of materials, equipment, and resources required for construction activities.

Manage resource allocation, including labour, subcontractors, and equipment, to optimise project efficiency.

Issues and Risk Management:

Facilitate the timely resolution of or escalation project issues as per the agreed governance structure.

Identify potential risks related to construction challenges, regulatory compliance, weather impacts, and other external factors

Conduct risk assessments and develop strategies to mitigate potential challenges.

Implement risk management processes and ensure proactive measures are taken to address identified risks.

Quality and Safety Compliance:

Ensure compliance with industry-specific quality standards, safety protocols, and environmental regulations.

Collaborate with safety officers and quality control teams to maintain a safe and high-quality construction environment.

Documentation and Reporting:

Maintain accurate and up-to-date project documentation, including project plans, schedules, status reports, and meeting minutes.

Generate regular progress reports and updates for relevant stakeholders, highlighting key achievements, challenges, and proposed solutions.

Continuous Improvement:

Contribute to the ongoing improvement of the Infravision Project Delivery Excellence Framework.