Personal Executive Virtual Assistant

Assist World

Philippines Remote part_time

Posted: January 26, 2026

Job Description

Role Overview
We are seeking a Personal Executive Virtual Assistant (Admin, Outreach & Music Industry Support) to provide dedicated administrative and operational support to an individual working across music, creative projects, and business administration.
This role is not supporting a team or company — it is solely personal support for one founder,
helping streamline admin tasks, manage outreach, coordinate communications, and reduce day-to-day workload. The ideal candidate is highly trustworthy, proactive, strong in written communication, and
comfortable acting on behalf of the client in professional outreach and correspondence.

Key Responsibilities
Administrative & Executive Support
● Manage inboxes and written communications on behalf of the client
● Draft and edit emails, messages, and short-form written content
● Assist with scheduling, calendar coordination, and task follow-ups
● Support day-to-day administrative tasks as priorities shift

Outreach & Networking Support
● Conduct cold outreach via email, DM, or online platforms (no cold calling)
● Research and identify relevant:
○ Venues
○ Promoters
○ Industry contacts
○ Potential collaborators
● Initiate outreach using the client's name and accounts (not third-party profiles)
● Track outreach activity and responses

Research & Industry Support
● Research people, companies, and opportunities within the music and creative industry
● Compile findings into clear, actionable summaries
● Identify and organize contact lists for follow-up
Finance & Admin Assistance (Light Support)
● Assist with basic invoicing and financial admin
● Work confidently within spreadsheets (Google Sheets / Excel)
● Navigate and update records in Xero (experience preferred, not required)
● Support financial organization without full bookkeeping responsibility

Workflow & Collaboration
● Communicate via Slack
● Track tasks and projects in Asana
● Maintain clear documentation and task status updates

Ideal Candidate Profile:
• 3–4+ years experience as an Executive Assistant, Personal Assistant, or Admin VA
• Strong written communication and copy skills
• Highly organized, proactive, and detail-oriented
• Comfortable acting on behalf of the client with professionalism and discretion
• Trustworthy with access to accounts, passwords, and sensitive information
• Able to work independently and integrate deeply into the client's workflow

Tools & Software:
• Required / Strongly Preferred
• Google Workspace (Docs, Gmail, Calendar, Sheets)
• Google Sheets or Excel (comfortable navigating spreadsheets)
• Nice to Have
• Xero
• Slack
• Asana

Why Join Assist World?

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM

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