Personal Executive Virtual Assistant (Admin, Outreach & Music Industry Support)

Role Overview

We are seeking a Personal Executive Virtual Assistant to provide dedicated administrative and operational support to an individual working across music, creative projects, and business administration.

This role is not supporting a team or company — it is solely personal support for one founder, helping streamline admin tasks, manage outreach, coordinate communications, and reduce day-to-day workload.

The ideal candidate is highly trustworthy, proactive, strong in written communication, and comfortable acting on behalf of the client in professional outreach and correspondence.

Key Responsibilities

Administrative & Executive Support

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Manage inboxes and written communications on behalf of the client

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Draft and edit emails, messages, and short-form written content

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Assist with scheduling, calendar coordination, and task follow-ups

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Support day-to-day administrative tasks as priorities shift

Outreach & Networking Support

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Conduct cold outreach via email, DM, or online platforms (no cold calling)

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Research and identify relevant:

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Venues

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Promoters

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Industry contacts

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Potential collaborators

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Initiate outreach using the client’s name and accounts (not third-party profiles)

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Track outreach activity and responses

Research & Industry Support

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Research people, companies, and opportunities within the music and creative industry

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Compile findings into clear, actionable summaries

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Identify and organize contact lists for follow-up

Finance & Admin Assistance (Light Support)

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Assist with basic invoicing and financial admin

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Work confidently within spreadsheets (Google Sheets / Excel)

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Navigate and update records in Xero (experience preferred, not required)

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Support financial organization without full bookkeeping responsibility

Workflow & Collaboration

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Communicate via Slack

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Track tasks and projects in Asana

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Maintain clear documentation and task status updates

Tools & Software

Required / Strongly Preferred

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Google Workspace (Docs, Gmail, Calendar, Sheets)

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Google Sheets or Excel (comfortable navigating spreadsheets)

Nice to Have

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Xero

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Slack

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Asana

(Lack of experience with Slack or Asana is not a deal-breaker if willing to learn)

Working Hours

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Part-time: 20 hours per week

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Preferred coverage: UK afternoon hours

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Can include overlap with UK time or work while the client is offline

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Flexible schedule with reliability and consistency

Ideal Candidate Profile

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3–4+ years experience as an Executive Assistant, Personal Assistant, or Admin VA

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Strong written communication and copy skills

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Highly organized, proactive, and detail-oriented

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Comfortable acting on behalf of the client with professionalism and discretion

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Trustworthy with access to accounts, passwords, and sensitive information

Able to work independently and integrate deeply into the client’s workflow

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM