Personal Assistant to the CEO

Job Title: Personal Assistant to the CEO
Location: Remote (Philippines or Latin America preferred)
Employment Type: Full-Time Contractor
Working Hours: 9:00 AM – 6:00 PM Eastern Time, with some flexibility to overlap with Pacific Time as needed.
Industry: DTC Nutritional Supplements / Health & Wellness

About Us
Mint Source is a remote-first bridge that connects vibrant talent with international clients and agencies, enabling skilled individuals to showcase their expertise on a global stage.

Role Overview
Mint Source is hiring a Personal Assistant to the CEO for a DTC nutritional supplements and health & wellness brand. This role centers on supporting the CEO’s daily effectiveness by protecting her time, maintaining clarity across priorities, and staying ahead of what she needs to thrive. You’ll help filter requests, organize commitments, and manage both personal and business responsibilities with care. Success in this role looks like thoughtful preparation, proactive problem-solving, and clear communication that helps the CEO stay focused on what matters most.

What You’ll Do

Filter emails, texts, and other communications to ensure the CEO sees only the most critical items

Respond to communications clearly, kindly, and professionally when needed

Maintain a 360-degree view of the CEO’s business and personal needs on a daily, weekly, and monthly basis

Schedule and organize meetings, ensuring they are necessary, purposeful, and productive

Manage a clear and organized calendar that balances business and personal commitments

Arrange all aspects of travel, including itineraries, accommodations, and transportation

Plan and oversee events that align with business goals and the CEO’s availability

Monitor expenses and budgets related to the CEO’s activities and office needs

Stay informed about key business projects and deadlines and update the CEO as needed

Continuously look for ways to improve the efficiency of the CEO’s schedule

Manage contacts and networking opportunities to align with business priorities

Handle personal appointments to support a balanced lifestyle for the CEO

Prepare and edit documents, presentations, and reports with accuracy and adherence to standards

Maintain office organization by managing supplies, equipment, and daily operational needs

Safeguard sensitive information and maintain strict confidentiality

Reassess tasks and priorities regularly to align with the CEO’s strategic goals

Serve as a liaison between the CEO and other team members or departments

Gather and relay relevant feedback, updates, and reports to support decision-making

Anticipate and resolve potential issues before they reach the CEO to ensure smooth operations

What We’re Looking For

Proven experience as a personal assistant or executive assistant in a fast-paced environment

Strong organizational skills with the ability to prioritize tasks and manage time effectively

Excellent written and verbal communication skills with a professional, clear, and personable tone

Proficiency with Microsoft Office Suite and other commonly used productivity software

High attention to detail, accuracy, and discretion when handling confidential information

Ability to work independently and collaboratively within a dynamic team environment

Flexibility, adaptability, and willingness to take on new challenges as they arise

Key Performance Metrics (KPIs)

Timely and accurate handling of communication, scheduling, and administrative tasks

Calendar efficiency demonstrated through clear organization, reduced conflicts, and strong context management

Consistent use of clear, kind, and professional communication across all interactions

Accuracy and completeness of travel arrangements, documentation, and planning

Smooth coordination of projects, deadlines, and priorities that support CEO effectiveness

What You Get

$1,200–$1,800 USD per month, depending on experience, with some flexibility for exceptional candidates

Opportunity to support a high-impact founder within a growing DTC wellness brand

Clear expectations, structured KPIs, and support to excel in the role

Autonomy to streamline systems and improve day-to-day operations

International exposure through Mint Source’s partner ecosystem

Growth opportunities within a supportive, remote-first environment