People Technology Senior Functional Specialist (Workday)

Work with HelloFresh in Warsaw and its HelloTech organisation, HelloFresh’s global technology backbone with more than 1000 people, building the digital products that power our end-to-end food experience. From meal kits and ready-to-eat meals to specialty offerings like pet food and premium meat & seafood, HelloTech creates the platforms that bring tailored food solutions to millions of customers every month.

Our subscription-based, direct-to-consumer model relies on technology at every step, from customer-facing apps and personalization logic to pricing, forecasting, supply chain optimization, and initiatives that help reduce food waste. While our brands operate independently to serve distinct customer needs, they are united by shared platforms, data, and operational excellence built by HelloTech.

HelloTech works in autonomous, cross-functional alliances, each owning a specific product or domain end to end. By working with our Warsaw office, you will help shape scalable, data-driven products used across our markets, working with a modern tech stack and international teams to continuously improve how people discover, order, and enjoy HelloFresh’s products, today and in the future.

About the role: What's in the Box

In this versatile service engagement, the expert will be responsible for the successful operation and functional evolution of People systems, specifically Workday HCM, Absence Management, and Compensation. The service provider will contribute to building, enhancing, and maintaining Workday functional solutions through continuous live-environment improvements and may also provide delivery support for large-scale strategic projects, including new module deployments and international country rollouts.

What you’ll do: The Recipe

• Provide subject matter expertise for Workday functional topics across the organization.

• Design, build, test, and deploy end-to-end Workday functional solutions to optimize the Tech Function and broader business operations.

• Identify opportunities for business transformation by leveraging Workday’s advanced capabilities.

• Consult with stakeholders to ensure Workday architecture is aligned with the needs of HR customers and end-users.

• Drive functional workstreams within strategic global projects.

• Provide high-level production support, troubleshooting, and resolution of critical system issues.

• Provide technical guidance and knowledge sharing to colleagues within the Global People Systems domain.

• Lead the maximization of Workday’s reporting and analytics capabilities to drive data-driven insights.

• Optimize and maintain the Workday security model, ensuring alignment with People function requirements.

• Maintain data integrity through systematic audits and the identification of data error trends.

• Develop technical support materials and deliver specialized training to cross-functional stakeholders.

What you’ll bring: The Ingredients

• At least 4-5 years of hands-on experience in designing, building, testing, and deploying Workday functional solutions.

• Deep functional knowledge in Workday areas including Core HCM, Core & Advanced Compensation, and Absence Management.

• Extensive understanding of Staffing, Worker Data, Organizations, Business Processes, Security, and Reporting & Analytics.

• In-depth understanding of HR functions, including processes, structures, and roles.

• Strong communication skills with the ability to convey complex technical concepts to non-technical stakeholders.

• Ability to deliver services independently in a fast-paced, global environment.

• Educational background in Computer Science, Business Administration, HR Management, or a related field.

• Practical experience in SCRUM methodologies is considered an advantage.

Above all, we are looking for individuals who will make HelloFresh better. We believe there are many different ways of developing skills and we love diverse experiences! So even if you don’t “tick all the boxes” but think you’d thrive in this role, we would really like to learn more about you.

What we offer: The Toppings

• Global collaboration at scale: Collaborate with experienced engineers and product partners across HelloTech’s international teams, in a culture of active knowledge sharing.

• Technology with real-world impact: Build and operate modern systems at global scale, supporting 6+ millions of customers and complex supply chain operations.

• Technical/Product/Design leadership: Drive best practices and influence architecture/design, quality, and ways of working in an autonomous, product-led setup.

• End-to-end development/delivery: Drive decisions from problem definition to production, improving systems and enabling long-term scalability.

• Access to workspace at Warsaw Centre Point. The hub offers modern facilities including showers, breakout zones, outdoor space, cycle parking, and refreshments (coffee, soft drinks, and fruit).

Are you the missing ingredient? If this sounds like a tasty opportunity, we’d be excited to hear from you. We aim to review your profile and respond within 5 business days.