People Service Admin

It started with a simple idea: what if surgery could be less invasive and recovery less painful? Nearly 30 years later, that question still fuels everything we do at Intuitive. As a global leader in robotic-assisted surgery and minimally invasive care, our technologies—like the da Vinci surgical system and Ion—have transformed how care is delivered for millions of patients worldwide.

We’re a team of engineers, clinicians, and innovators united by one purpose: to make surgery smarter, safer, and more human. Every day, our work helps care teams perform with greater precision and patients recover faster, improving outcomes around the world.

The problems we solve demand creativity, rigor, and collaboration. The work is challenging, but deeply meaningful—because every improvement we make has the potential to change a life.

If you’re ready to contribute to something bigger than yourself and help transform the future of healthcare, you’ll find your purpose here.

Primary Function of Position

The People Services Administrator provides first-level HR administrative support to People Services, supporting a variety of HR Programs and Processes. This role focuses on delivering excellent employee experience, maintaining data accuracy, and ensuring the quality and compliance of employee files. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Essential Job Duties

• Develop and manage a secure, organized digital repository for all employee records, ensuring easy access and retrieval while maintaining confidentiality.
• Establish clear guidelines for naming conventions, document types, and retention schedules to ensure consistency across all HR files.
• Maintain employee personnel files in full compliance with company standards, ensuring accurate archiving, consistent organization, cleanliness, and proper administrative control.
• Ensure all records meet legal and regulatory requirements and prepare documentation for internal and external audits.
• Regularly review and refine filing processes to enhance efficiency, reduce redundancy, and improve user experience for HR stakeholders. Provide accurate and helpful responses in alignment with HR policies and standards.
• Collaborate on assigned HR projects and provide support as needed to meet department goals.
• Provide clerical and administrative assistance to HR leadership and team members.
• Prepare reports, maintain tracking logs, and support documentation processes as required.

 

Required Skills and Experience

• 0–2 years of experience in HR, shared services, or office administration (internships welcome). 
• Previous clerical or administrative experience, preferably in Human Resources.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience working with HR Information Systems (TRESS system, Workday).
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion
• English Proficiency.

Required Education and Training

• Bachelor's degree and/or certification in HR, Business Administration, or related field is preferred.

Intuitive es un empleador que brinda igualdad de oportunidades de empleo. Proporcionamos igualdad de oportunidades de empleo a todos los solicitantes y empleados cualificados, y prohibimos cualquier tipo de discriminación y acoso, independientemente de su raza, sexo, condición de embarazo, orientación sexual, identidad de género, origen nacional, color, edad, religión, condición de veterano protegido o de discapacidad, información genética o cualquier otra condición protegida por las leyes federales, estatales o locales aplicables.

Aviso sobre los Controles de Exportación de EE. UU.: De acuerdo con las Regulaciones de Administración de Exportaciones de EE. UU. (15 CFR §743.13(b)), algunos puestos en Intuitive Surgical pueden estar sujetos a controles de exportación de EE. UU. para candidatos que sean nacionales de países actualmente bajo embargo o sanciones.

Cierta información que usted proporcione como parte de la solicitud será utilizada para determinar si Intuitive Surgical necesitará (i) obtener una licencia de exportación del gobierno de EE. UU. en su nombre (nota: el proceso de obtención de la licencia puede tardar entre 3 y más de 6 meses) o (ii) implementar un Plan de Control de Tecnología (“TCP”, por sus siglas en inglés) (nota: normalmente este paso agrega 2 semanas al proceso de contratación).

Para cualquier puesto en Intuitive sujeto a controles de exportación, las ofertas finales están condicionadas a la obtención de una licencia de exportación aprobada y/o a la ejecución de un TCP antes de la fecha de inicio del empleado potencial, la cual puede o no ser flexible, y dentro de un plazo que no obstaculice de manera irrazonable la necesidad de contratación. Si aplica, los candidatos serán notificados e instruidos sobre cualquier requisito relacionado con estos fines.