People Ops Generalist

Location: Poznan, Poland or commutable distance to Poznan

Type: Full-time, hybrid (Two days per week in the office)

Reports to: Senior Director of P&C

XTM Group is dedicated to delivering cutting-edge solutions in the field of translation management. Our mission is to help enterprises reach global markets more efficiently by creating, delivering, and supporting an industry-leading platform to automate and manage all aspects of the localization process.

Our culture emphasizes teamwork, collaboration, and a passion for language technology to better serve customers and employees. We are dedicated to creating a solution-oriented and inclusive environment where everyone feels valued and can contribute their best. Our core values guide their actions and are the foundation of our company culture, driving us to achieve the vision of being the leading Translation Management System for enterprises.

We're looking for an experienced People Ops Generalist (HR Generalist) to join our global People & Culture team. To thrive in this role, we are looking for someone who demonstrates high integrity, a positive attitude, and strong attention to detail, along with a results-driven mindset. You will support XTM’s global group, focusing on running smooth, reliable People operations day to day, from onboarding and benefits to payroll coordination and employee support. This position is hybrid and offers significant potential for growth. In this role you will:

• Maintain the HRIS (BambooHR), employee records and documents.
• Manage payroll processing in coordination with the payroll vendor in Poland.
• Manage benefits plans and benefits platform.
• Manage the onboarding and offboarding process across the Group.
• Support employees with a range of queries related to policies, procedures and benefits.
• Assist with HR documentation, monitor contract expiration and probationary reviews.
• Conduct annual updates on employee records (holiday entitlements updates, year-end holiday closeout, benefit reviews, etc.).
• Assist with administrative tasks and office management.
• Contribute to the continuous improvement of HR systems and various People initiatives.
• Coordinate and support employee engagement initiatives and events.
• Support People Business Partners on projects and initiatives.
• Support M&A activities, including integration support, as required.
• Be an ambassador of a people-centric culture and driver of company values.

Requirements:
• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• 3+ years of experience in HR, ideally in a fast-paced or tech-driven environment.
• Solid understanding of employment law and payroll processes in Poland.
• Excellent interpersonal skills and ability to build trusted relationships at all levels.
• Strong written and verbal communication skills in English.
• High attention to detail, data accuracy, and organizational skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently, proactively and manage multiple projects concurrently.
• Hands-on experience with HR systems.
• Experience with coordinating team events.
• A tech-savvy, self-starter mindset with a flexible and solution-oriented approach
• Passion for people, culture, and process improvement

Great to have:

• Experience supporting multi-country teams or remote-first companies
• Previous involvement in M&A or change management projects

Benefits:
What You Can Expect
Beyond a competitive salary, we offer a range of benefits designed to support your life and career, including:

• Professional development, with access to international opportunities and career advancement programs
• Continuous learning, powered by top-tier tools, training resources, and industry expertise

Benefits may vary by location — your Talent Partner will provide full details during the hiring process.

Everyone Belongs at XTM
At XTM, we design experiences that reflect and include the full spectrum of people we serve — and that begins with our own team. We're dedicated to building a workplace where inclusion isn’t just a value, but a daily practice. Here, you’ll find the support and encouragement to grow, succeed, and truly belong — no matter your background. Explore our Diversity & Inclusion page to see how we’re shaping a more inclusive future at XTM.

The Application Journey
When you apply, our Talent Acquisition team will carefully review your application. If your experience aligns with the role, we’ll be in touch to guide you through the next steps.

⚠️ Recruitment Alert: Please be aware of fraudulent recruitment activity. Only engage with XTM emails ending in @xtm-intl.com, xtm.ai and xtm.cloud OR transifex.com.

We’re also committed to accessibility and inclusive hiring. If you need accommodations at any stage of the process, please indicate this in your application or speak directly with the Talent Partner.