People Operations & Office Coordinator

Location: Jersey City, United States (Hybrid)

Hybrid | Full-time

Compensation: $100K - $125K

We are hiring on behalf of our client who is a premier financial technology firm backed by leading venture capital investors. The organization is dedicated to transforming the global movement of value through the development of next-generation stablecoin infrastructure. Our client combines the rigor of high-performance finance with the agility of a crypto-native startup to build a seamless platform for developers, fintechs, and institutions.

As the People Operations & Office Coordinator, the successful candidate will serve as the operational engine of the organization. This is a high-leverage "super-generalist" role designed for an individual who thrives on execution and operational excellence rather than abstract strategy. This position acts as the "glue" for the team, providing a high level of support to the Founder and acting as a trusted resource for all employees.

The ideal candidate finds genuine satisfaction in "closing the loop," whether that involves ensuring flawless payroll execution, organizing world-class team off-sites, or resolving internal logistics before they require leadership intervention.

Key Responsibilities

• Founder Leverage & Administration: Serve as the primary point of contact for administrative tasks, expense management, and office logistics to ensure leadership remains focused on core objectives.
• Payroll & Finance Operations: Take full ownership of monthly payroll and benefits administration, managing expenses and maintaining the organization’s financial "house" regarding employee matters.
• Employee Relations: Act as a confidential, approachable "safe harbor" for the team. Handle employee inquiries and HR-related issues with empathy, maturity, and common sense.
• Event & Culture Logistics: Plan and execute high-impact team off-sites and on-sites. Manage all travel logistics and catering to foster a thriving culture both in-person and remotely.
• HR Generalist Tasks: Manage the "nuts and bolts" of the employee lifecycle, including onboarding, offboarding, contract management, and the maintenance of internal documentation.

Requirements:
• Operational Experience: 2–5 years of experience in a startup, finance, or fast-paced professional environment.
• Execution Mindset: A strong preference for action and tangible results over corporate "fluff."
• Maturity and Discretion: Proven ability to handle sensitive information and personal employee matters with the utmost confidentiality.
• Attention to Detail: An obsession with accuracy, whether managing complex spreadsheets or coordinating intricate travel itineraries.
• Adaptability: A "no task too small" mentality with the ability to pivot between high-level coordination and granular administrative tasks.

Benefits:
• The opportunity to work with a mission-driven team of builders in a high-growth sector.
• A culture that values clear thinking, extreme ownership, and high-velocity decision-making.
• Competitive compensation and benefits package commensurate with experience.
• Compensation: $100K - $125K
• Direct impact on the operational foundations of a venture-backed fintech leader.

Due to the high volume of applications we anticipate, we regret that we are unable to provide individual feedback to all candidates. If you do not hear back from us within 4 weeks of your application, please assume that you have not been successful on this occasion. We genuinely appreciate your interest and wish you the best in your job search.

Commitment to Equality and Accessibility:

At MLabs, we are committed to offer equal opportunities to all candidates. We ensure no discrimination, accessible job adverts, and providing information in accessible formats. Our goal is to foster a diverse, inclusive workplace with equal opportunities for all. If you need any reasonable adjustments during any part of the hiring process or you would like to see the job-advert in an accessible format please let us know at the earliest opportunity by emailing [email protected].

MLabs Ltd collects and processes the personal information you provide such as your contact details, work history, resume, and other relevant data for recruitment purposes only. This information is managed securely in accordance with MLabs Ltd’s Privacy Policy and Information Security Policy, and in compliance with applicable data protection laws. Your data may be shared only with clients and trusted partners where necessary for recruitment purposes. You may request the deletion of your data or withdraw your consent at any time by contacting [email protected].