People Operations Coordinator (Recruitment Operations)

GumGum is the contextual-first technology leader transforming digital advertising with AI-powered, non-invasive data and media solutions. We champion effective advertising that uplifts and respects consumers. Our proprietary Contextual, Attention, and Creative solutions create the perfect match between a brand and a consumer in the right moment and mindset. Founded in 2008, GumGum is headquartered in Santa Monica, California, and operates in 19+ markets.

To be a part of this next phase of digital advertising that prioritizes data privacy, please visit www.gumgum.com/careers

The People Operations Coordinator is an essential support role focused on the operational backbone of GumGum’s Talent Acquisition team. While this role sits within the broader People Operations function, its primary remit is to support the recruiting lifecycle—from the moment a job is created to the day a new hire joins.

You will manage the administration of our hiring systems (Greenhouse), onboard new candidates into our HRIS (ChartHop) and Payroll (ADP) systems, coordinate compliance checks, and ensure a seamless pre-boarding and onboarding experience for all new LA-based team members.

This is an excellent entry-level opportunity, ideal for a motivated individual looking to launch their career in People Operations and Talent Acquisition.

Note: GumGum fosters a flexible work environment, offering GumGummers the ability to work either in-office or remotely/from home. However, for occasional in-person collaboration, we kindly ask that this position be located within a 'commutable' distance to our office.

What You'll Achieve

• Talent Acquisition Administration (Greenhouse)

• Support the administration of the Applicant Tracking System (Greenhouse).

• Monitor candidate flow and assist with complex interview scheduling to ensure a smooth experience for hiring managers and candidates.

• Create and post new job requisitions, ensuring accuracy in titles, descriptions, and hiring team permissions.

• Maintain data integrity within the ATS, auditing job posts to ensure they are live on the correct career sites and boards.

• Ensure ATS data integrity for the purposes of TA analytics and reporting.

• Candidate Compliance & Offers

• Initiate, track, and review background checks and reference checks for finalist candidates.

• Draft and prepare letters of offer and employment contracts, ensuring all details match approved requisitions.

• Communicate with candidates regarding outstanding documentation or pre-employment requirements.

• Onboarding & Pre-Boarding

• Manage the pre-boarding process, acting as a guide for new hires from the moment they sign their offer to their first day.

• Coordinate with IT and Facilities to ensure equipment provisioning and desk setup for all new hires.

• Facilitate the onboarding orientation for new team members, ensuring a warm welcome and smooth integration into GumGum culture.

• General Support

• Assist the Talent Acquisition team with scheduling or operational projects.

• Help maintain recruitment process documentation and user guides.

• Ensure an excellent end-to-end candidate experience.

Skills You'll Bring

• 0–2 years of experience in an administrative coordination role.

• Experience or strong interest in Recruitment, Talent Acquisition, or People Operations.

• Operational Excellence: You love checklists, workflows, and ensuring processes run smoothly.

• Tech-Savvy: Proficiency with Google Workspace (Sheets, Docs, Slides). Familiarity with Greenhouse (ATS) is a significant plus.

• Communication: Clear, professional, and welcoming written and verbal communication styles—you are often the first impression for new employees!

• Confidentiality: Ability to handle sensitive candidate data (offers, background checks) with discretion.

What We Offer

At GumGum, competitive base pay is a part of a total rewards package which also includes benefits, an emphasis on recognition, development, and wellness. The reasonable estimated base pay range for this role is from $57,000 - $65,000 annually. The actual amount may be higher or lower. Individual compensation will vary based on factors including, but not limited to, relevant qualifications, work location, and labor market conditions.

The total rewards package offered also includes an employer-matched 401(k) retirement plan. Your recruiter can share more specifics during the hiring process. Learn more about our U.S. benefits & perks package at gumgum.com/benefits.

Awards

• Shortlisted for Marketing Technology Company of the Year for the 2023 Mumbrella Awards

• 2024 Winner of 7 BuiltIn Awards on a national, regional, and remote scale - including Remote Best Places to Work at #25 and Best Midsize Places to Work in Los Angeles, CA at #9

• Ad Exchanger Programmatic Power Player 2022 and 2021

• CTO Hero Award of OTT.X 2023

• Digiday Media Awards Europe finalist 2022 and 2021

• Finalist for the 2023 AdExchanger Awards Best Video Technology For Media Suppliers

• Gold Award at the IAB Mixx Awards in Belgium in the “Best Use of Advertising Technology” category

• The Drum Award Digital Advertising: Game-changing Technology for Domino's case study

GumGum is proud to be an equal opportunity employer. At GumGum, we believe in cultivating an environment where our team members can bring their authentic, whole selves to work. Encouraging identity and belonging is one of the many aspects of our culture that makes us stronger as an organization and drives innovation. We are committed to building and delivering a diverse, inclusive, and equitable workforce that is representative of the world around us, where all individuals are treated with respect and dignity - and to act swiftly if this value is ever threatened. We are constantly striving to be better, and we continue to take strategic steps to advance representation.

Learn more about our DEIB programming at gumgum.com/deib

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