People & Culture Administrator

JOB SUMMARY

The People & Culture Administrator supports the daily operations of the People & Culture function by providing administrative, coordination, and customer‑service support. They assist with recruitment, onboarding, training, HRIS updates, employee records, and policy communication. The role ensures accurate data management, compliance support, and smooth HR processes. This position contributes to a positive employee experience and a culture of engagement and continuous improvement.

RESPONSIBILITIES

Support full-cycle recruitment, including job postings, screening, interviews, reference checks with People & Culture

Identify and attract a large pool of qualified candidates through various channels, including job boards, networking and referral program.

Maintain clear and timely communication with all applicants throughout the recruitment process to ensure positive candidate experience.

Assist with the preparation of offer letters, employment agreements, forms, and other HR-related documentation.

Assign required trainings, monitor their progress, and collaborate with Operations to support their development.

Support the full onboarding process, including facilitating new hire training and related activities.

Serve as the first point of contact for employee inquiries.

Organize and maintain filing systems, including employee records, data tracking sheets, and electronic files.

Maintain the HRIS system and ensure data accuracy.

Generate and maintain HR reports and dashboards to support data-driven decision-making.

Provide general administrative and clerical support to the People & Culture team.

Assist with compliance-related requirements (e.g., AODA).

Administer company benefits programs, including enrolling new employees, processing changes, and responding to benefit-related inquiries.

Support the People & Culture team with ongoing training and development initiatives.

Contribute to committees and initiatives, such as Diversity, Equity, and Inclusion.

Support People & Culture team projects and cross-departmental initiatives.

Perform other related duties as assigned.

QUALIFICATIONS (KEY SKILLS & COMPETENCIES)

Post-secondary education in Human Resources or an equivalent program.

Minimum of one (1) year of experience in Human Resources is an asset, open to recent HR graduates.

Proficiency in Microsoft Office Suite, particularly Excel.

Previous experience with BambooHR and ADP, or other HR databases is considered an asset.

Strong written and verbal communication skills, with a focus on client service excellence.

Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.

Proven ability to handle confidential and sensitive information with discretion and professionalism.

Experience working in a fast-paced environment is an asset.

Demonstrated ability to work effectively both independently and collaboratively within a team and across departments.