People Coordinator

About WPP Media

WPP is the trusted growth partner for the world’s leading brands. With exceptional talent, trusted data and intelligence, and world-class partnerships – all united by our pioneering agentic marketing platform, WPP Open – we help clients navigate change, capture opportunity, and deliver transformational growth. 

WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalisation at scale. Connected through WPP Open and powered by Open Intelligence, clients see exactly where, how, and why their media investment is working.

For more information, visit wppmedia.com.

Human Resources

This department supports the management of the organisation's human resources. Activities include developing human resource management strategies and policies to meet business needs; planning, administering, and reviewing activities concerned with recruitment, training and development, compensation and benefits, mobility, talent acquisition, diversity, talent management & organisation development and employee/labour relations. In some organisations the activities of this family may include payroll.

Human Resources Operations

The People Operations Team are responsible for administering multiple areas of human resources and rewards programs including:

• HR employment issues related to hiring, termination, contracts, retirement, etc.

• Personnel records maintenance pertaining to benefits, compensation, leaves of absence, retirement, etc.

• Statistical reporting to internal management and external agencies

• Compensation & benefits program implementation and administration

• May select and manage HR outsourcing vendors

Responsibilities

• Assist with the HR administration ensuring the team offers a high quality and consistent service, including the preparation of contracts of employment, letters communicating information to employees following changes in terms and conditions and any other documentation, whilst working to continually improve accuracy, processes and response times.

• Complete all JML (Joiner, Mover, Leaver) requests ensuring our internal SLAs and processes are met.

• Reach out to the employees to complete all the documentation for Workday during Onboarding.

• Complete any additional documentation requests relating to the employee lifecycle (Parental Leave, Service Statements, Jury Duty Letters etc.)

• Liaise with the People Advisors and People Partners to complete any company sponsored visa requests.

• Complete monthly payroll notifications and reports for all employee changes

• Manage the completion of any offboarding and transfer activities with IT, Security and Admin

• Complete employee records in all the systems (Enboarder, Workday, Culture Amp)

• Manage the posting of ongoing job adverts for the purposes of Labour Market Testing requirements.

• Ensure all relevant Sarbanes Oxley Compliance procedures and processes are followed, adhered to, and always evidenced.

• Assist the People Partner with any ER requirements and reoccurring reporting requests.

• Assist the People Experience Manager with system audits and maintenance.

• Assist in the development of People Experience Projects and provide constant feedback to the team on any aspect which may affect the success of the HR team, always retaining an awareness of the bigger picture.

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