People and HR Operations Associate

Company Description Systemiq is a system change company and certified B Corp, driving the achievement of the UN Sustainable Development Goals and the Paris Agreement on climate change. We work across five critical systems—energy, nature and food, materials and circular economy, sustainable finance, and urban transformation—to deliver real, lasting impact. We believe systems change starts with people change. That means curiosity, collaboration, and inclusion are at the heart of how we work.

Since our start in 2016, we have grown to more than 300+ people working across locations in Brazil, Germany, France, Indonesia, Netherlands, UK and the US. We are a pure-play sustainability-focused company, dedicated exclusively to sustainability projects.

People HR Operations Associate

Full-time (80% or 90% working patterns available)

We’re looking for a proactive and organised People Operations Associate to join our People team, supporting our European offices — primarily the Netherlands, France, and Germany.

You’ll play a key role in ensuring smooth people operations across the employee lifecycle, from onboarding to offboarding, HRIS management, and supporting day-to-day HR processes.

What you'll be doing

• Contract & Data Management

• Draft and process changes to employment contracts (e.g. contract extensions, hours changes)

• Maintain accurate employee data in our HRIS (iHub) for our European offices

• Keep personal employee files up to date for payroll and audit purposes

• Onboarding & Offboarding

• Coordinate onboarding for new joiners across Europe, including scheduling, stakeholder comms, and induction materials

• Track probation periods and follow up with relevant managers

• Manage the leaver process, including exit interviews and offboarding logistics

• Regional People/HR Support

• Be the first point of contact for day-to-day People queries from employees in the Netherlands, France, and Germany

• Support local processes such as leave of absence tracking, reference letters, benefits administration, and relocations

• Payroll & Reporting

• Assist in preparing monthly payroll changes for European teams

• Provide HR data and reports for internal stakeholders as needed

• Project Support

• Contribute to People team initiatives and support with ad-hoc projects

• Help maintain and update People-related content on our intranet

What we're looking for

• Proven HR or People Ops experience in a European context — experience in the Netherlands is essential, with France and Germany also advantageous

• Highly organised, detail-oriented, and confident juggling multiple tasks

• Strong communication and interpersonal skills — you’re approachable, empathetic, and able to work across cultures

• Comfortable working independently and collaboratively

• Fluent in Dutch (native or business level) and proficient in English (spoken and written)

Diversity & Inclusion At Systemiq, we believe that diversity and inclusion are crucial to system change and our mission. We are committed to:

• Embedding diverse and inclusive practices in all aspects of our work, including recruitment, performance management, and people processes and policies.

• Providing a supportive environment where everyone can be themselves and perform at their best, regardless of background, personality, gender, sexual orientation, race, mental health, religion, or other characteristics.

• Supporting our people through all life stages, accommodating personal priorities, and promoting a sustainable approach to work and life.

Reward and Recognition The remuneration and benefits package will reflect the successful candidate's experience and expertise.

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