Payroll Specialist

Company Overview: 

Volatus Aerospace Inc. is a global leader in aerial solutions, with 100+ years of combined aviation expertise. We specialize in delivering innovative, customer-focused solutions that integrate both piloted and remotely piloted systems. Our offerings include remote operations, enterprise equipment sales, training, and aerial services, aimed at enhancing real-world applications across industries. Our headquarter is based in Vaughan, but we have a global reach and support clients across multiple sectors including energy, public safety, and infrastructure.

Job Overview: 

Volatus Aerospace is seeking a proactive and detail-oriented, Payroll Specialist to support our multi-entity, cross-border payroll operations. This role is based in Vaughan, Ontario and operates in a hybrid model (4 days in-office, 1 day remote).

The Payroll Specialist will be responsible for the end-to-end payroll process across Canadian and U.S. entities, ensuring accuracy, compliance, and timely processing. This role requires strong technical payroll knowledge, attention to detail, and the ability to work in a fast-paced, multi-jurisdictional environment.

Key Responsibilities:

Own the end-to-end payroll process for assigned employee groups across Canada and the United States, ensuring payroll is processed accurately, on time, and in compliance with applicable legal and company requirements.

Review and process payroll transactions related to hiring, compensation changes, variable pay, commissions, allowances, statutory leaves, terminations, final pay, and benefit or other deductions.

Manage the day-to-day administration of the Company’s stock option and RSU programs, including recordkeeping, vesting, compliance, and related payroll taxation and reporting.

Reconcile payroll registers, remittances, tax withholdings, benefit deductions, and general payroll reports, and investigate and resolve discrepancies in a timely manner.

Support cross-border payroll administration by ensuring payroll inputs and employee data are correctly maintained for multiple jurisdictions and worker populations.

Prepare payroll-related documentation and filings, including Records of Employment, year-end slips and summaries, audit support, and other payroll compliance materials.

Serve as the primary HR payroll contact for employees and managers for payroll inquiries and issues.

Work closely with HR to ensure payroll changes are aligned with offer letters, employment agreements, promotions, organizational changes, benefit enrollments, and leave administration.

Collaborate with Finance on payroll funding, reconciliations, accrual support, reporting, and month-end or year-end payroll requirements.

Help establish, document, and improve payroll procedures, controls, and reporting practices to support operational efficiency and compliance.

Liaise with payroll providers and support the ongoing maintenance of payroll systems, including system updates, implementation activities, testing, and issue resolution.

Contribute to jurisdictional readiness for future payroll expansion, including assisting with payroll processes and coordination for new jurisdictions such as the United Kingdom.

Maintain strict confidentiality and handle sensitive employee data with a high degree of accuracy, discretion, and professionalism.

Requirements

3–5+ years of payroll processing experience, preferably in a multi-jurisdiction environment

Strong knowledge of Canadian payroll, including applicable payroll legislation, statutory deductions, and compliance requirements

Experience processing U.S. payroll, with a solid understanding of applicable payroll practices and compliance requirements

Experience working in a public company environment, including hands-on responsibility for the administration of equity compensation programs such as stock options and RSUs.

Exposure to UK and/or European payroll is considered an asset

Hands-on experience with Dayforce is preferred; experience with BambooHR or other HRIS/payroll systems is also required

Strong knowledge of payroll legislation, tax regulations, remittances, year-end reporting, and payroll compliance obligations

High level of accuracy, attention to detail, and strong analytical and problem-solving skills

Ability to manage multiple priorities, work under pressure, and meet strict deadlines

Behavioral Competencies and Personal Attributes

Excellent communication and interpersonal skills.

Solution-oriented with strong analytical, troubleshooting, and problem-solving abilities.

Strong organizational skills, with the ability to prioritize and manage multiple competing demands.

Proven ability to deliver accurate, high-quality work consistently within tight deadlines. 

Hours of Work, Work Environment and Potential Travel

Standard workweek of 40 hours from Monday to Friday

This is a hybrid role, requiring four days in the office and permitting one remote workday per week.

Occasional flexibility may be required to support time-sensitive business needs and payroll activities.

Why Join Us:

At Volatus Aerospace, you will be joining an innovative, fast-paced company with a strong commitment to customer success and industry advancement. We offer a competitive salary, comprehensive benefits, and a group RRSP with 3% company matching after three months of employment. You will have the opportunity to work with a passionate global team on cutting-edge aerospace projects while continuing to grow your career. The role also offers a hybrid work schedule of four days in the office and one day remote, as well as a collaborative and supportive work environment where your contributions directly impact company growth and operational success.

How to Apply: 

If you are ready to take the next step in your career, we encourage you to apply with your resume and a brief cover letter outlining your relevant experience and interest in the role.