Payroll Specialist

Please note: This role is onsite 5 days a week in office, in Toronto.

This is a highly trusted role for someone who enjoys ownership, accuracy, and collaboration supporting the people who make meaningful community work possible every day. Our client is a non-profit organization where they are keen to find a Payroll Specialized with aligned values in their mission and their community.

The Payroll Specialist is an integral part of our client's finance team, managing semi-monthly payroll for 400+ employees. You’ll work closely with HR and business unit leaders to ensure a seamless payroll experience from onboarding to year-end.

Payroll Operations::
• Own and process two semi-monthly payrolls, ensuring timely and accurate payment for all employees.
• Payroll includes full-time, part-time, and seasonal staff.
• Manage payroll updates including promotions, salary increases, terminations, and incentive compensation.
• Review and approve part-time timesheets for accuracy and authorization.
• Prepare payroll reconciliations, registers, and required reports.

Employee Support & Onboarding::
• Coordinate with departments to collect and verify new-hire documentation.
• Set up new employees in payroll and HR systems and manage onboarding access and communications.
• Serve as the primary point of contact for payroll-related inquiries, including employment confirmation letters and system support.

Records, Compliance, Admin & Reporting::
• Maintain secure and confidential digital personnel files and lead the digitization of legacy paper records.
• Process Records of Employment (ROEs).
• Review and track employee leaves (vacation, sick, ESA-approved, etc.).
• Support audits and year-end activities, including T4 preparation and distribution.
• Produce lists and reports as required.
• Contribute to continuous improvement of payroll and HR administrative processes.

The experience needed for this role: :
• 3+ years of payroll experience, ideally in a large, complex organization (400+ employees).
• Payroll or accounting certification/diploma (completed or in progress).
• Experience working with large payroll databases.
• Hands-on experience with Ceridian Dayforce Payroll (Dayforce HR Onboarding experience is a strong asset).
• Experience with union payroll an asset.
• Strong HR administrative experience is an asset.
• Exceptional attention to detail, organization, and time management skills.
• Ability to work autonomously while managing multiple priorities and deadlines.
• Excellent interpersonal and communication skills.

The salary range for this role is: $55,000-$60,000 plus benefits and other perks.
This posting is for an existing vacancy.