Payroll Specialist

Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!

We are currently seeking a temporary Payroll Specialist (12-months contract), reporting to the Payroll Manager. This position is based in San Francisco and would be hybrid, 3 days/week in the office.

This role is primarily responsible for assisting the Senior Payroll Manager with the accurate and timely processing of all payroll functions and employee data using ADP Workforce Now and ADP Workforce Now Time & Attendance time and labor systems. The Payroll Specialist is the primary contact for all payroll inquiries and requires exceptional attention to detail, problem solving, and excellent customer service support skills. The successful candidate will respond to frequent and urgent requests for information relating to payroll, tax processing and payroll policy matters.

 

WHAT YOU'LL DO 

• Assists the Payroll Manager with all aspects of processing semi-monthly multi-state payroll using ADP Workforce Now Payroll & Time and Attendance including data entry of all new hire information, and other payroll related data changes.
• Responds to questions from employees regarding paychecks, direct deposit and/or general payroll questions, and handle escalated payroll matters from HR and other internal departments.
• Reviews information entered in ADP Workforce Now and make necessary corrections to ensure accurate wage processing.
• Assists Payroll Manager with processing manual (out of cycle) checks as needed and employee separations related to payroll.
• Prepares payroll journal entries for entry into the general ledger
• Assists with processing and maintaining payroll garnishments.
• Assists in periodic audits of payroll database as needed and takes necessary steps to correct any discrepancies.
• Prepares import files for information sharing between ADP Workforce Now Payroll & Time and Attendance on a regular basis and during payroll processing periods.
• Assists Payroll Manager to prepare and verify year-end payroll data for W-2 forms to ensure accurate and timely processing.
• Prepares payroll related portion of employee stock transactions, ensuring accuracy and timely processing.
• Participates in special projects as assigned, such as documenting workflows, improving processes and procedures, and periodic updates to payroll related forms, employee handbooks and operations manuals.
• Troubleshoots problems with paychecks, tax deductions, timecard issues, and other payroll-related matters and respond accordingly to inquiries.
• Prepares tax registrations in new jurisdictions, as needed.
• Assists with tax amendments and previous quarter adjustments.
• Other duties as assigned.

WHAT YOU'LL BRING

• Undergraduate degree in Accounting or equivalent years of related work experience.
• 3+ years of payroll processing and administrative experience.
• Experience with ADP Workforce Now Payroll, Time and Attendance and ADP’s General Ledger Interface.
• Proficient with creating reports in ADP WorkforceNow.
• Proficiency in Excel (v-lookup & pivot table) a must.
• Experience preparing journal entries and reconciling bank accounts.
• Strong verbal and written communication skills.
• Strong administrative skills, including strict attention to detail and accuracy.
• Ability to provide excellent customer service and work well in teams to establish and maintain effective working relationships.
• Ability to learn processes quickly for more efficient and effective results.
• Ability to adapt to changing work environments.
• Ability to act as a liaison between HR and Payroll departments.
• Proven ability to problem-solve using analytical and reasoning skills.
• Demonstrated ability to hold information confidential with excellent judgment.
• Experience with Employee Stock Ownership plans preferred.
• CPP or FPC certification is considered a plus.

Ubisoft is committed to creating an inclusive work environment that reflects the diversity of our player community. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, ethnicity, religion, gender, sexual orientation, age or disability status.