Payroll Specialist

VINCI Construction Grands Projets Canada,
a subsidiary of VINCI Construction Grands Projets, part of the VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring a

Payroll Specialist

What is the project?

The Pickering Nuclear Generating Station refurbishment program involves designing and building a new deep-water intake in Lake Ontario to improve the plant's cooling system. This will involve:

A5 km-long tunnel, built by a pressurized TBM (10.15 m diameter slurry TBM);

Two vertical shafts (onshore and offshore);

An offshore modular intake structure, resting on the lake bed.

The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.

What you will do:

As a Payroll Specialist, you will oversee the full payroll lifecycle for unionized construction employees, covering payroll processing, employee onboarding and offboarding in ADP, employee records management, regulatory and year-end reporting, while ensuring compliance with collective agreements and applicable legislation.

Concretely, your tasks will be:

Manage employee onboarding and offboarding in ADP; 

Oversea and maintain employee records, including maternity and paternity leave, paid leave, absences, and sick leave, and other union regulated leave entitlements; 

Process union payroll in compliance with collective agreements, provincial and federal legislation; 

Produce payroll reports and ensure data accuracy across ADP and Excel; 

Review time entries and ensure accurate calculation of regular hours, overtime, premiums, allowances, and union benefits 

Respond to employee payroll inquiries related to pay, hours worked, overtime, leaves, weather‑related work disruptions, and other payroll or time‑tracking matters; 

Review time entries, calculate wages, overtime, premiums, benefits, and final pay; 

Prepare and validate T4 year-end filing 

Administer WSIB payroll reporting and accident‑related pay adjustments; 

Maintain ongoing regulatory awareness related to unionized payroll, including payroll and tax legislation, collective bargaining agreements, labor relations requirements, and related HR regulations. 

Your skills: 

Post-secondary diploma or degree in Payroll Administration, Human Resources, Accounting, Business Administration, or a related field; 

PCP or CPM designation (Canadian Payroll Association) is considered an asset; 

4-5 years of payroll experience in a unionized environment; 

Strong experience working with unionized employees, including union rules, collective agreements, and labor relations; 

Prior experience in the construction industry strongly preferred; 

Proficiency in ADP payroll systems;  

Knowledge of Ontario employment regulations (ESA, WSIB) in unionized environments; 

Strong attention to detail and high level of accuracy.

What do we have to provide:

Gross annual salary between 75K and 85K, depending on experience and profile

4 vacation weeks & 3 emergency/sickness days paid;

Annual bonuses;

Group Health Insurance (premium participation including virtual health care system);

Wellness spending account;

Career development opportunities;

A cosmopolite and inclusive work environment;

Attractive and challenging project.

About VINCI Construction Grands Projets Canada:

Subsidiary of the VINCI Group, VINCI Construction Grands Projets Canada is involved in large-scale construction and civil engineering projects in Canada. The headquarter of VINCI Construction Grands Projets Canada is based in Montréal, Québec. We are currently involved in three major construction projects in Ontario valued at several billion Canadian dollars.

The construction of the subway line south in Toronto, involving a six-kilometer tunnel and associated excavation work. The project includes the design, construction, and handover of all tunnels (twin tubes of 6 km each), 7 stations (turnkey for: 1 at-grade station and 6 underground stations) and civil engineering works.

Extension of the Confederation Line in Ottawa, one of the components of Phase 2 of the city's O-Train system, which includes the design, construction, and financing of 27.5 km of light rail infrastructure. The work also includes 4 kilometers of cut-and-cover tunnels, 20 engineering structures, 16 stations and a light maintenance facility.

The Pickering Nuclear Generating Station refurbishment program includes the design and construction of a new deep water intake in Lake Ontario to improve the plant's cooling system. This project will include a 1.5 km long tunnel, excavated by a pressurized tunnel boring machine (10.15 m diameter slurry), two vertical shafts (onshore and offshore), and a modular offshore intake structure, resting on the lakebed. This project is notable for its proximity to an active nuclear site, requiring rigorous standards of safety, planning, and coordination.

At VINCI Construction Grands Projets Canada, we believe that diversity is a source of wealth and strength. We are committed to creating an inclusive working environment where every individual is valued and respected. We strongly encourage applications from members of Aboriginal communities and strive to ensure fair and respectful employment opportunities. We recognise the unique contributions of indigenous peoples and are committed to supporting their professional development. By joining our team, you will be part of a company that celebrates diversity and actively works to promote inclusion.