Payroll specialist

Position: Payroll Specialist
Responsibilities:
• Process weekly and bi-weekly payroll for all employees.
• Handle all off-cycle payrolls such as retroactive pay, garnishments, and statutory deductions.
• Submit certified payroll reports using appropriate forms.
• Perform payroll analysis to identify and resolve discrepancies.
• Audit 401k and HSA contributions after each pay cycle.
• Coordinate with Accounting to reconcile payroll earnings and labor distribution per the General Ledger (G/L).
• Reconcile W-2 forms and manage quarterly Federal and State returns and amendments.
• Verify hours from timekeeping systems and correct payroll exceptions and inaccuracies.
• Track and calculate wage garnishments as required.
• Respond to employee inquiries about pay, deductions, garnishments, and timekeeping.
• Assist in tax calculations and filing per state and federal regulations.
• Calculate and process payroll adjustments for different types of leave.
• Respond to employment verification requests.
• Support internal and external audit requests.
• Analyze payroll processes for efficiency and effectiveness.
• Manage special projects affecting functional or company-wide operations.
• Perform other duties as assigned.
Qualifications:
• Associate's degree in business, accounting, finance, or related field; or high school diploma (or equivalent) plus 3 years related experience.
• Minimum 3 years experience processing multi-state, multi-pay group payroll for 500+ employees.
• Experience with Certified Payroll/Davis Bacon compliance, IRA compliance, and fringe benefits calculation.
• Familiarity with Paylocity payroll system required.
• Knowledge of state and federal payroll tax regulations and multi-state tax registrations and filings.
• Advanced technology skills including Microsoft Office Suite, especially Excel.
Skills & Abilities:
• Attention to detail with accuracy in handling large data sets.
• Flexibility to learn new technologies and adapt to changing environments.
• Strong time management and organizational skills to manage multiple priorities.
• Customer service orientation with ability to build effective relationships.
• Clear, concise, and respectful communication skills.
• Ability to maintain confidentiality and discretion with sensitive information.

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