Payroll Manager

About the Job

At BuildOps, we’re building a groundbreaking software solution, purpose-built to support today’s commercial contractors. From helping our customers to manage their service all the way to project management, we’re breaking the mold and building a team that invests in our mission statement. We love driven, self-motivated folks experienced in tech start-ups and thrive in fast-paced environments. Could you be our next hire?

BuildOps is looking for a Payroll Manager to join our rapidly growing team. You will be directly reporting to the Controller. We are looking for a motivated self-starter who can work in a distributed team environment.

What You’ll Do

Payroll (ADP Workforce Now)

• Manage full-cycle U.S. payroll through ADP WFN, including hires, terminations, compensation changes, bonuses, commissions, and equity exercises (NSOs/RSUs).

• Ensure accurate processing of multi-state payroll, tax withholding updates, SUTA/SUI registrations, and federal/state compliance.

• Review payroll previews and funding, ensuring accuracy and timeliness

• Support quarterly and year-end processes (W-2, W-2C, 940/941 review) and assist with audits.

• Review and process payroll for Canadian employees through ADP Canada

• Assist with taxable benefits, statutory holiday pay, overtime calculations, and provincial leave requirements.

• Manage year-end reporting including T4, T4A, and RL-1 (Québec).

• Serve as the main point of contact with Canadian payroll partners and ensure proper configuration and funding.

Benefits Administration

• Reconcile all health, dental, vision, life, disability, and supplemental benefit invoices against payroll deductions each billing cycle.

• Ensure alignment between employee elections, insurance carrier invoices, and ADP payroll deductions.

• Partner with HR and Finance to resolve discrepancies, correct arrears, and maintain accurate benefits accounting.

• Communicate with brokers and carriers to resolve eligibility, enrollment, or billing issues.

• Manage and reconcile payroll-related activities involving Navia, including health care and dependent care FSA, HSA, commuter/transit benefits, and COBRA administration.

• Ensure accurate deduction setup, enrollment file feeds, employer funding, and issue resolution.

Compliance, Controls & Reporting

• Document payroll procedures and improve internal controls.

• Ensure HRIS system is up-to-date and ensure accuracy.

• Partner with HR on onboarding, compensation changes, benefit updates, and offboarding tasks.

What We Look For

• Bachelor's degree in accounting, finance, or related field.

• 7+ years of payroll experience, including both U.S. and Canadian payroll processing.

• Strong, hands-on experience with ADP Workforce Now (WFN).

• Experience administering Navia benefits (FSA, HSA, commuter, COBRA).

• Understanding of U.S. payroll tax laws and Canadian CRA/provincial employment standards.

• Experience with year-end filings: W-2, W-2C, 940/941 (U.S.) and T4, T4A, RL-1 (Canada).

• Proficiency in Excel and comfort working with HRIS/payroll integrations.

• CPA & audit experience is a plus.

• Experience in a SaaS or technology startup environment is a plus.

• Strong understanding of accounting principles and procedures.

• Excellent attention to detail and strong organizational skills.

• Ability to work independently and manage multiple priorities.

• Strong written and verbal communication skills.

• Ability to work independently and as part of a team.

Compensation:

$108,000 - $125,000 annual salary + equity + bonus

What we offer:

• Generous equity grant, become an owner in our company!

• Macbook computer provided

• A comprehensive benefits package

• Flexible PTO and hybrid work schedules

• Work from home stipend

• Hubs in Los Angeles, Toronto, and Raleigh with hybrid work schedules and lunch provided for in-office days

• Company events like BBQs and team-building activities, both in-person and virtual

• Fast-paced, collaborative, and dynamic work environment

• Opportunities for growth and career advancement

• Chance to work with cutting-edge technology and innovative solutions

• The chance to get in on the ground floor and build something truly groundbreaking for ourselves and our amazing customers

About BuildOps

Join BuildOps, the largest commercial trade platform in the country, as we transform the multi-billion dollar commercial contracting industry!

We’re not just talking incremental improvements—we’re talking a full-scale revolution, empowering the hardworking heroes who build and maintain the infrastructure that keeps our world running. See why contractors choose Buildops here.

This is your chance to be part of a rocketship. We’re fresh off a $1 billion valuation and a $127M Series C funding round (part of over $275M raised to date) led by industry-leading investors like Meritech Capital, BOND, and SE Ventures, backed by Schneider Electric (Reuters, TechCrunch, LA Business Journal) . Our latest investors join our team of industry heavyweights like Next47, former Twitter CEO Dick Costolo, former Salesforce President Gavin Patterson, and Boost Mobile CEO Stephen Stokols. Their investment is fueling our aggressive growth and our commitment to equipping contractors with AI-driven tools to conquer chaos, boost efficiency, skyrocket profitability, and ultimately, deliver exceptional service.

At BuildOps, we’re changing the game and doing the best work of our careers. You’ll be a key player in a company that’s truly making a difference for the backbone of our economy. If you’re ready to tackle big challenges, work with a passionate team, and build something extraordinary, BuildOps is the place for you. 🚀