Payroll Manager

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,500 employees operate a network of 2,500 offices and laboratories, working together to enable a better, safer and more interconnected world. 

Our HR Team in Zug is actively looking for PAYROLL MANAGER: 

PRIMARY RESPONSIBILITES: 

Ensure state-of-the-art payroll activities for all SGS Swiss entities in compliance with internal and legal requirements (federal & cantonal). Be the contact person for employees regarding all questions related to payroll, social insurances and tax matters. Accurately maintain all payroll related data and support the development of payroll software.

SPECIFIC RESPONSIBILITES:

Process monthly payroll for all entities based in different cantons and for various categories of employees (incl. hourly salaries, freelances, board members…)

• enter variables, run payroll processes, check results and archive payroll data to ensure accurate audit-trail

• issue bank transfer orders and DTA payments together with receipt’s acknowledgment. Ensure distribution of electronic pay slips and related documents. Ensure monthly coordination with pension funds, insurance provider, AVS and tax administrations

• proceed to regular checks (family allowances, health insurance premiums, etc.) Actively participate in the payroll processing related to the Long Term Incentive Plan. Proceed to share calculations, liaise with employees (sell to cover), update payroll data and produce documentation for tax purpose. Actively participate to the Annual Salary Review (ASR)

• Proceed to data reconciliations and checks • Update data in the payroll system and generate compensation statements Coordination with the Finance department • ensure monthly post payroll coordination and provide required data (headcounts, accounting file, employee costs, etc.)

• Reconciliation of HR accounts:  Provide HR costing (salary advance, direct reimbursement…) • Participation in the annual forecast/budget process Invoicing • Handle all invoices related to tax at source and pension fund contributions • Anticipate the cost (PO) related to the use of the payroll software (accesses, technical developments)

HR system maintenance & development: Proceed to regular checks to ensure alignment of data among the various HR databases • Actively participate to the development of the payroll software and test technical modifications made by external provider. In case of system migration: proceed to double entries, double runs, controls of results.

Social insurances • Submit and follow-up on indemnity applications (APG, LAA/MPG, unemployment), up to payroll processing Year-end payroll activities • Proceed to year-end formalities while ensuring accuracy of data and respect of deadlines (AVS and insurance declarations, year-end salary certificates coordination with tax administrations, production of share related forms • Proceed to year-end annual checks (transportation indemnities, freelances’ pension fund contributions…) • Update of the payroll software : input of new insurance rates, pension fund plan updates Audits • Liaise with internal & external auditors and provide all required documentation Surveys • Provide reporting and run regular surveys (WTW, Mercer, OFS and internal surveys (Solaris)) General • Be the contact person for all payroll related questions (including regarding the remuneration of our board members) • Issue general correspondence to staff related to payroll (year-end tax campaign, legal updates, etc.)

• Provide HRBPs with payroll data upon request (payroll statistics, simulations, etc.) • Participate to specific HR projects (Equal salary) which have an impact on the payroll processus • Contribution to the elaboration and updating of internal payroll procedures 

What are we looking for: 

Bachelor in Economics or equivalent

• 10 years minimum experience as Payroll Specialist/Manager, operating at a senior level within a multinational environment • French native and very good knowledge of English (written & spoken), German a plus

• Knowledge of Abacus (must-have). At ease with MS tools (Excel) . Very good knowledge of Swiss social security and tax legislations. Good knowledge of cantonal specificities a clear plus

REQUIRED SKILLS • High sense of priority management and very good personal organization • Accurate and detailed-oriented • High sense of confidentiality • Very good communication skills • Proactive, problem solving oriented • Ability to perform various tasks simultaneously • Autonomous while being a great team player 

As part of our recruitment process, we kindly request that you submit your CV in English to ensure accurate evaluation