Payroll and HR Specialist

Division/Dept: CG Wellington

Job Title: Payroll and HR Specialist

Location: Hybrid (Cambridge, Arthur, Drayton, Woodstock, and Guelph)

Report to: Strategic HR and OD Manager

Salary Range: $60,000-$75,000

Purpose OF ROLE

The Payroll & HR Specialist is responsible for the accurate and compliant administration of multi-jurisdiction payroll across several company locations, with some union payroll responsibilities for the organization’s single unionized entity. This role ensures high-quality payroll processing, reporting, and adherence to legislative and internal requirements.

In addition to payroll, the role supports HR operations including onboarding, HR data maintenance, benefits administration, and HR project coordination. The position contributes to ongoing improvements of payroll and HR systems, processes, and documentation.

Key responsibilities and accountabilities

Payroll (Primary Focus)

Administer full-cycle payroll for multiple companies and provinces using ADP, including one unionized group, ensuring accurate application of collective agreement provisions (wage grids, premiums, shift premiums, overtime rules, etc.).

Ensure end-to-end payroll accuracy across all employee groups, including wage adjustments, job changes, leaves, statutory requirements, and retroactive calculations.

Prepare and submit government remittances and statutory filings including T4s, T4As, ROEs, and all year-end reporting.

Maintain accurate and compliant payroll and employee records, ensuring timely updates to employee data, positions, compensation, and status changes.

Reconcile payroll accounts, statutory deductions, benefits, RRSP/retirement contributions, union dues (for the unionized entity), and all payroll-related liabilities.

Investigate, research, and resolve payroll discrepancies; deliver professional, timely payroll support to employees and managers.

Monitor changes in federal and provincial payroll legislation, taxation, and employment standards; recommend and implement updates to payroll processes, documentation, and controls.

Apply thorough knowledge of ESA, Workers Insurance Boards, and OHSA obligations related to payroll, including statutory leaves, vacation entitlements, notice, premiums, and WSIB earnings calculations and reporting requirements.

Ensure compliance with CRA rules for taxable benefits, pension adjustments, RRSP administration, and employer contributions.

Generate, analyze, and interpret payroll and workforce reports to support HR, Finance, and leadership decision-making.

Support benefits and retirement plan administration, including enrolments, changes, premium reconciliation, taxable benefits, and coordination with benefit providers.

Own and maintain the HRIS (ADP/BambooHR), ensuring configuration accuracy, data integrity, and opportunities to optimize payroll technology.

Support compensation strategy and planning activities, including market data collection, salary benchmarking, pay equity work, and preparation of compensation recommendations and documentation.

HR Administration & Support (Secondary Focus)

Responsible for HRIS updates, employee data accuracy, and document control.

Provide administrative HR support and assist with assigned HR projects (e.g., policy updates, onboarding, data audits, and process improvements).

Maintain confidential digital HR files and ensure compliance with privacy and retention policies.

HR Projects & Process Improvement

Contribute to improvements in payroll and HR processes, documentation, and workflows.

Assist with HR-related audits and compliance initiatives.

Provide coordination and support for HR & OD initiatives and project-based work as assigned.

Other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS:

Post-secondary education in Payroll, HR, Accounting, Business, or related field.

3–5 years of progressive full-cycle payroll experience.

Experience supporting union payroll is an asset

Strong knowledge of payroll legislation, taxation, and statutory reporting.

Proficiency with ADP (Workforce Now) payroll systems; experience with HRIS (e.g., BambooHR) is an asset.

Familiarity with compensation and salary administration best practices.

Experience with HR administration and/or benefits administration.

Advanced Excel skills (pivot tables, formulas, data analysis).

A self-starter with strong resourcefulness, able to work independently, anticipate needs, and proactively solve problems.

High attention to detail, accuracy, and confidentiality.

Strong communication and customer service orientation.

Ability to travel regularly between office locations and manage priorities in a hybrid environment.

Outstanding team player and commitment to the greater good.

Signed commitment to CG Wellington Employee Handbook.

Signed commitment to CG Wellington Code of Conduct.

Successful completion of CG Wellington Health and Safety Training.

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as

deemed necessary to meet the ongoing needs of the organization.