Payroll and HR Coordinator

WHAT YOU’LL DO   

As our Payroll & HR Coordinator, you are responsible for;

HR 

Onboarding 

• Plan and administer onboarding of all existing and new hires with Payroll to a high standard of accuracy and attention to detail 

• Ensure all background screening/ visas and all other pre on boarding stages are fully complete 

Employee Lifecycle 

• Manage and action all employee life cycle requests together with Payroll and Area HR/Area Controller working within the required timeframes 

• ER administration, drafting warning and termination letters, supporting with disciplinary invites, employment verifications, visa maintenance and working rights 

• Ensure consistent and clear communication to all stores and support the development of all managers to ensure smooth processing of pay cycles

Offboarding 

• Process and action all offboarding related tasks 

Additional Responsibilities 

• Inbox management.  

• Understanding of company HR policies in order to action the appropriate steps 

• Workers' compensation administration 

• Supporting wider HR team’s general HR Projects including OHS training records 

PAYROLL 

Processing  

• Review all new hire data to ensure accuracy, and process any necessary corrections according to employment contract type  

• Calculation and processing of terminations 

• Maintain master data and team member files – responsible for all changes communicated 

• Processing of team members payroll changes and all adjustments to pay  

• Verifying payroll hours from Time & Attendance system to ensure correct rates are applied  

• Responsible for processing all Store / DC Time & Attendance via H&M Award Interpreter (Easy Employer or applicable) 

Routines  

• Reconcile AU and NZ Payroll Bank Account Transactions 

• Provide Stakeholders with weekly/fortnightly/monthly data requests  

• Manage Work Cover Claims, Centrelink GPPL Payments, Separation Certificates and any other employment reporting requirements. 

• Report Accurately to Tax Authority & Superannuation Regulators according to country specific Requirements and deadlines  

•  Maintain that pay rates in Award Interpreter are accurate and are paid accordingly. 

• Work directly with Accounting Department regarding salary payments, bank reconciliation and journal entries (W1 & W2, Leave Liabilities, GL files, Total Hours Booked, etc) 

• Vendor Management – maintaining performance, raising tickets and resolving outstanding system and related tasks   

 

WHO YOU’LL WORK WITH​​ 

• Reporting to the Payroll Responsible, you will have operational ownership over the full Team Member Lifecycle, including onboarding processes, coordinating the performance review process administration, preparing letters relating to performance and conduct, maintaining records across HR systems and records administration. You will deliver exceptional customer service focused HR support to all stakeholders and work closely with the Payroll team, People Relations Manager, and Area HR managers.    

​WHO YOU ARE​​ 

We are looking for people who are…  

• A self-starter, with a proactive approach and able to work in a fast-paced environment  

• Hold prior experience in a HR Coordinator or HR Administration role; or experience of HR administrative processes.  

• Have solid exposure and experience with Payroll systems and processes in a business environment 

• A customer first mindset with our Stores at the forefront of everything you do 

• A forward-thinking problem solver who enjoys working as a team and finding innovative solutions 

• Ability to explain HR policies and processes and coach wider team  

• Knowledge of Microsoft Office Suite including intermediate Excel knowledge 

• An agile mindset, you are open to and embrace change 

 

WHO WE ARE​​ 

H&M Group is a global company of strong fashion brands and ventures. Our goal is to prove that there is no compromise between exceptional design, affordable prices, and sustainable solutions. We want to liberate fashion for the many, and our customers are at the heart of every decision we make.​ ​ 

We are made up of thousands of passionate and talented colleagues united by our shared culture and values. Together, we want to use our power, our scale, and our knowledge to push the fashion industry towards a more inclusive and sustainable future. ​ ​ 

 

WHY YOU’LL LOVE WORKING HERE ​​ 

At H&M Group, we are proud to be a vibrant and welcoming company. We offer our employees attractive benefits with extensive development opportunities around the globe. ​​ 

• We offer flexible working arrangements with the option to WFH 2 days a week. Subject to business needs 

• You will receive 25% off H&M Group brands; H&M, COS, Monki, Weekdays, Arket, & Other Stories 

• We are an inclusive company where you are encouraged to be yourself at work 

 

JOIN US​​ 

Our uniqueness comes from a combination of many things – our inclusive and collaborative culture, our strong values, and opportunities for growth. But most of all, it’s our people who make us who we are.​​ 

Take the next step in your career together with us. The journey starts here.​​ 

​​*We are committed to a recruitment process that is fair, equitable, and based on competency. We therefore kindly ask you to not attach a cover letter in your application.​​