Payroll and Billing Specialist

Full-Time | Non-Exempt

Dundee Township Park District is seeking a detail-oriented Payroll & Billing Specialist to join our Business Services Department. This position is responsible for processing biweekly payroll, maintaining accurate payroll records, ensuring compliance with reporting requirements, and managing billing for District recreational programs. The ideal candidate is professional, organized, and committed to accuracy and excellent customer service.

Why Join Us

At Dundee Township Park District, we are dedicated to enhancing quality of life through exceptional parks, facilities, and community-focused programming. Joining our team means:

Working in a mission-driven environment that serves the community

Collaborating with supportive and professional colleagues

Contributing to essential operations that support District employees and programs

Enjoying stability and benefits associated with public-sector employment

What You’ll Do

Payroll Processing & Administration

Review, process, and balance biweekly payroll accurately and on time

Import timekeeping data into payroll software

Process direct deposits and prepare paychecks

Maintain employee leave and time-off balances

Administer payroll deductions, garnishments, and benefit withholdings

Complete year-end payroll processing, including W-2s

Reporting & Compliance

Prepare and file monthly IMRF wage reports

Prepare and file monthly and quarterly IDES unemployment reports

File and pay federal and state payroll taxes

Ensure compliance with payroll policies, procedures, and regulations

Program Billing

Maintain accurate billing and records for District recreational programs

Audit, Documentation & Support

Maintain organized and accurate payroll documentation

Assist with internal and external payroll audits

Provide support to the Business Services Department as needed

Communication & Service

Respond to payroll-related inquiries in a timely and professional manner

Provide excellent customer service to employees and internal partners

What You Bring

Required Qualifications

High School Diploma or Four-year college degree (or equivalent)

Valid driver’s license

Typing speed of at least 30 words per minute

Strong attention to detail and organizational skills

Ability to handle confidential information with discretion and professionalism

Preferred Skills & Abilities

Payroll or accounting-related experience

Knowledge of payroll systems or ability to learn new software quickly

Strong problem-solving skills and ability to remain calm under pressure

Spanish-speaking ability strongly preferred

Ability to read, write, speak, and understand English

Willingness to work occasional evenings, weekends, or holidays as needed

In exchange for your time and talent, we offer a generous benefit package, including:

Defined contribution medical insurance plan options

Dental insurance plan

Vision insurance plan

District-paid life insurance and voluntary additional life insurance (spouse and dependent)

Participation in IMRF (retirement, disability, death benefits)

Vacation days, personal days, sick leave and paid holidays

Sick bank leave and paid bereavement leave

Employee Assistance Program (EAP)

Deferred compensation retirement plan option

Flexible spending accounts for unreimbursed medical and dependent care

Free family memberships to our unique facilities

Free/discounted District programs, merchandise, and concessions

Educational assistance/tuition reimbursement/professional development

Professional organizational memberships

Service Awards Program

Employee social activities

Wellness Incentive Program

Credit Union (KCT)

Schedule

Full-time, non-exempt position

40 hours per week

Occasional weekend, holiday, or extended hours may be required

Join Our Team

If you are a reliable professional who values accuracy, confidentiality, and public service, we encourage you to apply.