Payroll and Billing Clerk - 12 month Contract

Castle Rock Enterprises has been a market leader in the areas of underground utilities (sewer, water, electrical), site preparation, quarry services, land remediation and trucking for over 25 years. Founded in 1995, the company was purchased by Dakwakada Capital Investments (DCI) in 2010, which has maintained its family-business culture. DCI is a privately owned investment firm in Whitehorse, Yukon that holds and manages most business assets of the Champagne and Aishihik First Nations (CAFN).

On top of its reputation as a top-quality construction company, it includes being a 100% First Nations owned business in its competitive advantage. Castle Rock maintains strong partnerships with CAFN and the broader Whitehorse and Yukon communities through many community giving and sponsorship programs.

One of the first companies in the Yukon to achieve COR Certification, the health and safety of employees, contractors and the public is an integral part of our daily activities and our most vital core value at Castle Rock.

Job Summary

The Payroll and Billing Clerk plays a key role in supporting project teams, senior management, and clients by ensuring payroll and billing processes are completed accurately and on time. This role is responsible for processing hourly and salary payroll, maintaining employee records, and preparing client billings that align with project requirements. The Payroll and Billing Clerk ensures compliance with accounting and cost control principles while providing accurate reporting and responsive support to both internal and external stakeholders. Confidentiality is paramount in this role.

This is a 12-month employment contract with the possibility of extension.

Key Responsibilities

Payroll Administration

Accurately and timely process end-to-end payroll, including new employee setup, changes, and terminations (with Records of Employment when required).

Maintain employee data (direct deposits, tax forms, certifications, training records) in compliance with internal policies and auditing requirements.

Collect, verify, and input daily timesheets from project sites; reconcile discrepancies and follow up with site teams as needed, liaising directly with supervisors to resolve issues.

Administer the time and attendance system, ensuring onboarding, offboarding, and daily reconciliations are accurate and complete.

Maintain strict confidentiality of payroll information.

Billing & Invoicing

Prepare and process billing for construction projects, ensuring invoices are accurate, compliant, and aligned with client contracts.

Upload invoices to client systems or e-billing portals and manage distribution.

Reconcile payroll and billing data in ERP/project management systems to ensure costs are allocated correctly, coordinating with Finance and Project teams as required.

Process credits, adjustments, and write-offs when required.

Project Support & Reporting

Support project teams and managers with labour cost tracking, billing status, and project cost reporting.

Assist with cost control analysis by preparing financial reports on payroll and billing trends.

Provide support during month-end and year-end close processes, working closely with internal stakeholders to ensure timelines are met.

Compliance & Internal Controls

Ensure compliance with payroll regulations, company policies, and internal controls.

Handle sensitive employee and company financial data with strict confidentiality.

Contribute to process improvement initiatives to streamline payroll and billing operations in collaboration with cross-functional teams.

Support year-end processes and provide documentation for audits as required.

Requirements

Diploma in Payroll, Accounting, Business Administration an asset.

Payroll Compliance Practitioner (PCP) designation an asset.

Payroll and billing experience in a high-volume environment.

Knowledge of payroll processes, accounts payable/receivable, and basic accounting practices.

Strong proficiency in Microsoft Excel and aptitude for learning new financial software.

Excellent problem-solving and decision-making skills.

Strong written and verbal communication skills.

Highly organized with strong attention to detail and the ability to manage multiple priorities.

A high degree of confidentiality is required.

If you are a dedicated and motivated payroll professional looking for an exciting and challenging growth opportunity in the incredible environment that Whitehorse and the Yukon offers, we look forward to hearing from you.

As a 100% First Nation-owned business, we strongly encourage submissions from First Nation, Metis and Inuit Peoples.

While we thank and appreciate all applicants, only those selected for an interview will be contacted.

No phone calls or agencies, please.