Payroll and Benefits Officer

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Scope of Position:

The primary role of the Payroll & Benefits Officer will be to manage all the payroll functions including processing monthly payroll, administers the benefits program, and compensation program. This is a very hands-on position, forming part of the People and Culture team and requires close interaction with the Finance Team on a regular basis.

Essential Duties & Responsibilities:

Receives payroll information and will be responsible for accurate input of data into Company Payroll System.

• Align and stream the payroll and benefits system.
• Capture the monthly timesheet hours into the payroll system.
• Capture Commissions and Gratuities into the payroll system.
• Capture any adhoc payroll inputs and submissions, including deductions.
• Capture all leave according to company policies and procedures.
• Process Maternity leave remuneration in terms of the maternity leave contract.
• Audit payroll balance sheets, YTD earnings, etc
• Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
• Completes appropriate changes to employees direct deposits, Tax changes and benefits
• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, leave accrual, tax deductions, benefit deductions, etc )
• Submit South African Revenue Services returns and relevant documentation to the Department of Labour in connection with payroll and benefits.
• Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
• Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and leave time in line with contracts.
• Balances Monthly Payroll and distributes reports and Employee Payslips.
• Manages all the Employee Benefits, i.e., Medical Aid, Retirement Fund, Disability, Retirement Plans and Death Claims.
• Assist with Salary Programs; ensuring equitable and consistent application of compensation policies and guidelines taking into consideration Salary and Remuneration Benchmarks.
• Assist in the Administration of compensation programs, reviewing changes in salaries for conformance to policy; identify and analyze compensation problems and recommend solutions.
• Assist with Off-Boarding of employees, including cancellation/transfer of Medical Aid, Provident Fund and ensure that the payroll system is updated accordingly.
• Documents and maintains administrative procedures for compensation, benefits and payroll process.
• Assists the other functions in the People and Culture department when required.

Competencies (Behavioural and Technical Skill Requirements):

• Ability to function effectively in a rapidly changing organization.
• Must be able to think logically and pay attention to details.
• Ability to handle multiple competing priorities.
• Provides outstanding customer service to answer questions/resolve issues related to benefits or payroll – must have an approachable demeanor to all employees.
• Strong working knowledge of payroll related legislation and tax laws.

Education and Experience:

• Appropriate Payroll and/or HR Diploma.
• Proficient in current payroll programmes such as Sage and Pay-Space.
• 5-7 years of related benefits and payroll management experience, knowledge of employee benefits laws and statutory requirements.
• Proficient knowledge of PC software including Microsoft office, internet.
• Ability to work independently and within a team environment
• Ability to maintain strict adherence to confidentiality requirements.
• Proficiencies in South African Employee benefits products including Retirement Benefits and Medical Health Benefits.

EMPLOYMENT EQUITY  

We as a company are committed to diversity and inclusion. Our Employment Equity Plan and Targets will be considered during the recruitment process. We welcome applications from individuals with disabilities and diverse backgrounds.