Payroll Administrator

Are you someone who takes pride in your accuracy while helping employees feel supported?

Sangoma is looking for an experienced Payroll Administrator. We provide essential business communications to companies of all sizes by providing cloud-based communications and technology solutions for businesses worldwide. In this role you will be responsible for the analysis, management, and oversight of the company’s payroll operations. This position ensures accuracy, compliance, and consistency across multiple entities and countries.

The Payroll Administrator provides expert guidance on payroll policies, tax regulations, and system optimization. This role requires a high level of discretion, independent judgment, and technical proficiency to ensure the integrity and efficiency of payroll processes. While this position is remote, we are targeting professionals in the eastern time zone. If you are located in the Sarasota area, this role will be hybrid in the office for 3 days a week.

Your Role:

• Oversee the end-to-end payroll process for multiple countries, ensuring accuracy, compliance, and timely execution of all pay cycles.
• Analyze and interpret payroll and tax laws across various jurisdictions to ensure compliance with federal, state/provincial, and international regulations.
• Partner with Finance on strategic payroll and compliance matters, including audits, benefit deductions, tax filings, and internal controls.
• Prepare and analyze payroll metrics, headcount reports, and cost summaries for Finance and senior leadership.
• Identify and implement process efficiencies and policy improvements to support scalability and compliance.
• Serve as a subject matter expert on global payroll policies, wage and hour compliance, and statutory requirements for countries you are responsible for.
• Provide oversight and support for year-end reporting activities such as W-2, T-4, or international equivalents.
• Maintain strict confidentiality of payroll and employee data, ensuring compliance with data privacy and security regulations.
• Prepare and reconcile payroll journal entries to the general ledger, ensuring accuracy of wage, tax, and benefit postings.
• Perform other duties as assigned to support departmental and business objectives, ensuring flexibility in meeting evolving business needs.

Requirements:
Your Background:

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or equivalent experience in payroll.
• 3+ years of payroll experience or an equivalent combination of education and experience.
• Strong understanding of federal, state/provincial, and international payroll and tax regulations.
• Experience managing or configuring payroll systems with a preference for ADP.
• Demonstrated ability to analyze data, identify issues, and recommend process improvements.
• Excellent communication skills and ability to partner effectively with cross-functional teams.
• High attention to detail, integrity, and judgment when handling confidential information.
• Proficient in Microsoft Excel, including the ability to create and manipulate pivot tables, formulas, and charts for reporting and analysis.

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Multi-Country Payroll experience.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to use hands and fingers to operate a keyboard, mouse, and other office equipment.
• Occasional standing, walking, or reaching as required to perform daily tasks.
• Must be able to communicate effectively with employees and vendors via phone, video, and email.
• Ability to lift up to 10–15 pounds occasionally (e.g., files, laptop, or small office equipment).
• Vision abilities required include close vision, distance vision, and the ability to adjust focus.

Benefits:
What We Offer:

• Extensive Benefit Options (Health, Vision, Dental, Long & Short term Disability) effective after a short waiting period
• Matching 401K program - 100% match on 4%.
• Employee Stock Purchase Plan after one year of service.
• Flexible Time Off & Company Holidays
• Entrepreneurial work environment partnered with high growth career opportunities
• We value transparency and fairness in our compensation practices. For this role, we offer a salary range of $60,000 to $75,000 per year, commensurate with experience, qualifications, and location.

Are you ready to make a direct impact on the company and be rewarded for your performance? Are you ready to take on a new challenge?

Must be authorized to work in the United States on a full-time basis for any employer. No agencies or third-party resumes, please.

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.