Payroll Administrator

About the Opportunity

Our company-wide Payroll and Benefits team is looking for a skilled Payroll Administrator who brings accuracy, care, collaboration, and a strong service mindset to payroll administration in a multi-jurisdictional environment. In this role, you’ll work alongside other team members to ensure that our people are paid accurately and on time – supporting trust, wellbeing, and the smooth operation of our employee-owned organization.

Our company-wide Payroll and Benefits team is comprised of 7 full-time members who collaboratively support, prepare, and process bi-weekly and semi-monthly payroll for our roughly 800 employees located across 18 branches in Alberta, British Columbia, Saskatchewan, and Manitoba. The Payroll and Benefits team is currently based in Kamloops, BC, where Urban Systems was first started.

More specifically, you can expect to be responsible for:

Payroll Operations

• Ensuring accuracy and timeliness in the processing of both hourly and salary payrolls

• Assisting in the preparation of periodic and year-end payroll reports and reconciliations

• Maintaining confidentiality of employee records and payroll information

Employee & Team Support

• Responding to payroll-related inquiries from employees promptly and professionally

• Investigating and supporting the resolution of payroll discrepancies

• Supporting the accounting team with payroll-related data and documentation as needed

• Collaborating with local Branch Stewardship Teams to provide necessary payroll information and support

• Informal coaching and mentorship of payroll team members

Continuous Improvement

• Identifying opportunities for process improvements

• Contributing to the development and implementation of new procedures

Engaging in continuous learning and professional development to stay current with payroll best practices and regulations

About You

You are a payroll professional with solid technical knowledge and a collaborative, service‑oriented approach. You are detail‑oriented, organized, and comfortable working independently within a supportive team environment. You take pride in accuracy, handle confidential information with care, and communicate clearly with employees and colleagues.

Core Qualifications

• A minimum of 5 years of experience in a payroll administration role

• Experience working with payroll systems such as UKG (or similar platforms)

• Strong attention to detail and ability to manage competing deadlines

• Clear written and verbal communication skills

• Proficiency in Microsoft Office, particularly Excel

• Demonstrated knowledge of federal/provincial tax laws, labour standards, and statutory deductions

Assets

• PCP designation or working toward PCP

• Exposure to multi‑jurisdictional payroll environments

• Familiarity with benefits administration

• Experience running payroll for a large employee group (200+ employees)

About Us

Urban Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It’s our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We’re searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

Our Commitment to You

Are you looking for opportunities to participate in challenging projects and work with multiple teams? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here’s what you can expect as a team member at Urban Systems:

• Competitive Compensation and Benefits. You’ll receive competitive compensation, extended health, dental, vision care coverage, and more. This position will have a salary range of $70,000.00 to $80,000.00 per year based on a 40-hour work week. The range is negotiable based on your skillset and experience.

• Paid Time Off. We encourage all team members to take time off to recharge. Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.

• Learn and grow. Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching, in-house learning, technical courses, and more.

• Work with Interdisciplinary Teams. Amazing things happen when you mix creativity, curiosity, teamwork, and a strong desire to collaborate and innovate. You will be part of diverse, interdisciplinary teams to deliver important projects for our clients and their communities.

• Saving for the Future. To help you achieve your long-term retirement goals, we offer a Long-Term Matching Program that matches your contributions (up to 5%) to an RRSP or TFSA.

• Support through Transitions. You will be supported through life’s moments and transitions, big or small, including top-up for parental leave for both biological and adoptive parents.

• Create Lasting Community Impact. 98% of Urban Systems employees believe that the work we do is important. Join a team of like-minded leaders and work together to bring impactful community projects to life!

How to Apply

If this describes your background, skills, and attributes, please visit our website for more information and submit your resume and cover letter. If it doesn’t describe you exactly, but you feel you are well suited to this opportunity, we encourage you to apply.

Deadline for applications: Friday, March 27, 2026, at 9:00 am PDT

All resumes are reviewed by someone on our recruitment team. If you have individual needs or requirements and request assistance throughout the application process, please get in touch with our recruitment team by email at [email protected] so we can better support you.

Urban Systems is an equal-opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life and so do you. We are looking for candidates with their own unique talents. If you don’t meet 100% of the preferred skills outlined in this job posting, tell us why you’d be a great fit for Urban Systems in your cover letter!