Payroll & Accounting Assistant

Foth is a 100% member-owned science and engineering consulting firm headquartered in Wisconsin, with over 85 years of success. Our 700 members across 32 locations are dedicated to solving our clients’ toughest science and engineering challenges. Consistently ranked by Engineering News Record in the top 150 firms, we offer a values-based, collaborative, and flexible work environment with professional growth opportunities. If you thrive working alongside a smart, caring team of colleagues, consider joining us at Foth.

Foth is currently seeking a team-focused, innovative, and results-oriented Payroll and Accounting Assistant to join our Finance & Accounting team in a hybrid role based in De Pere, WI. In this position, you’ll help ensure our people are paid accurately and on time by supporting key steps in our bi-weekly, multi-state payroll process while also providing administrative and customer service support to employees and internal partners. You’ll be a trusted point of contact for routine payroll and timekeeping questions, known for your discretion, responsiveness, and follow-through. If you enjoy detailed work, like improving how processes run, and want a role where you can learn and grow (even if you haven’t worked in payroll before), this is a great opportunity to build skills in systems like Dayforce and Deltek Vantagepoint while making a visible impact.

Primary Responsibilities::
• Assist with bi-weekly payroll processing for a non-union, multi-state employee population by preparing, verifying, and entering payroll-related data accurately and on deadline
• Review timecard/timekeeping information and help resolve discrepancies in partnership with employees, managers, and HR/Operations
• Support payroll audits by validating pay period changes, maintaining checklists, and documenting corrections to promote accuracy and compliance
• Respond to employee questions related to pay, timekeeping, deductions, and payroll timelines with strong customer service and appropriate escalation when needed
• Maintain strict confidentiality of payroll and employee information, following company procedures and legal requirements when handling sensitive data
• Coordinate data and workflows across systems (e.g., Dayforce, Deltek Vantagepoint, FMIS, and MS Office) to support payroll, reporting, and administrative needs
• Provide support for the Accounts Payable function, including processing vendor invoices and processing payment runs
• Process expense reports and reconcile credit card transactions
• Enter and maintain supplier records (supplier master data) accurately and timely, partnering with Supply Chain Management to ensure required information is complete and compliant
• Assist with routine administrative tasks such as scheduling, document preparation, and maintaining digital/physical files in alignment with retention and security expectations
• Track and follow up on open items (e.g., missing approvals, incomplete documentation, outstanding employee questions) to close loops and reduce rework
• Support process improvement efforts by identifying recurring issues, suggesting practical fixes, and updating documentation as workflows evolve
• Provide general backup support for accounting department administrative needs as assigned (e.g., basic coordination, documentation support), ensuring consistent service coverage

Required Qualifications::
• High school diploma or equivalent (GED)
• 1+ year of experience in an administrative, payroll, HR, accounting, or customer service support role or an equivalent combination of education and experience
• Experience with Microsoft Office Suite (Outlook, Excel, Word)
• Demonstrated attention to detail, accuracy, and ability to follow documented processes and checklists in deadline-driven work
• Experience handling sensitive and confidential information with discretion and sound judgment

Preferred Qualifications::
• Experience supporting payroll processes and/or timekeeping workflows (especially in a multi-state environment)
• Experience with Dayforce (payroll/timekeeping) and/or Deltek Vantagepoint (time/expense/project systems)
• Prior experience with FMIS or similar procurement systems
• Experience with Accounts Payable support (e.g., check runs, invoice or voucher support) and/or supplier master data maintenance
• Prior experience improving processes and documentation, reducing errors, or streamlining handoffs

Why Foth:
Established Reputation: With over 85 years of success, we are proud to be 100% member-owned.
Dynamic Culture: Benefit from a values-based, client-centered, and flexible work environment, with ample professional growth opportunities and supportive colleagues, contributing to our impressive 92+% member retention rate.
Challenging Projects: Engage in diverse and exciting projects that promote continuous professional growth and development.

Join our team and experience the Foth difference! Learn more at foth.com/careers

All Foth Companies are equal opportunity employers, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, or any other characteristic protected by law. Qualified women, minorities, persons with disabilities, and veterans are encouraged to apply. All locations are tobacco-free. Subject to applicable state law, all applicants who have received a written offer of employment and a copy of Foth’s Drug and Alcohol-Free Workplace Program Policy, will be required to undergo testing for commonly abused controlled substances. Applicants must complete the required drug testing within two business days of offer acceptance. Foth will pay for all drug testing, which will be conducted by a licensed independent medical laboratory that follows testing requirements in accordance with applicable state law.

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