Payables & Expense Manager

At Trivelta, we build the technology that powers modern experiences partnering with online sports betting & casino operators to launch their own fully customized branded, legally compliant iGaming platforms and products that drive engagement, retention, and revenue. Through our proprietary sports-book and casino engine, we enable partners to offer real social interactions, predictive gameplay, and casino entertainment in one unified experience.

As a Payables & Expense Manager to own and continuously improve our end-to-end procure-to-pay and employee expense processes. This role will be responsible for day-to-day AP and expense operations while also serving as the system owner for Ramp, Airwallex, and their integrations with NetSuite.

The ideal candidate is detail-oriented, process-driven, and comfortable operating in a fast-growing, multi-entity environment. You will play a critical role in strengthening internal controls, scaling workflows, and ensuring accurate, timely financial reporting while partnering closely with stakeholders across the business.

Responsibilities:

Accounts Payable & Vendor Payments

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• Own the full AP lifecycle: invoice intake, coding, approvals, payment execution, and posting in NetSuite

• Manage domestic and international vendor payments via Ramp and Airwallex including ACH, wire, virtual cards, and FX

• Maintain vendor master data, including banking details, tax documentation, and compliance requirements

• Monitor AP aging, cash disbursements, and payment timing in coordination with Accounting and Treasury

• Support month-end close activities, including accruals, reconciliations, and AP-related reporting

Expense Management (Ramp)

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• Serve as system owner for Ramp, including corporate cards, employee reimbursements, and approval workflows

• Configure and maintain spend policies, categories, limits, and role-based approval chains

• Ensure accurate mapping from Ramp to NetSuite (GL accounts, cost center)

• Act as a primary point of contact for employee and executive expense questions while enforcing policy

Systems & Process Optimization

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• Own and maintain integrations between Ramp, Airwallex, and NetSuite, including troubleshooting sync and posting issues

• Drive continuous improvements to procure-to-pay workflows, documentation, and internal controls

• Assist with scaling AP and expense processes across multiple legal entities, currencies, and geographies

• Partner with FP&A, Legal, and Operations on spend visibility, budgeting, and vendor management initiatives

Controls, Compliance & Audit

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• Ensure strong internal controls across payables, expenses, and payments, including segregation of duties

• Support audits, bank requests, and compliance initiatives related to procure-to-pay

• Maintain clear documentation of policies, workflows, and approval structures

Qualifications

Required

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• 5+ years of experience in Accounts Payable, Expense Management, or accounting operations

• Hands-on experience administering Ramp in a corporate environment

• Experience executing domestic and international payments using Airwallex or similar fintech FX/payment platforms

• Strong working knowledge of NetSuite, including GL coding and multi-entity setups

• Experience operating in a fast-paced, scaling organization

• High attention to detail with a strong internal-controls mindset

Preferred

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• Experience supporting multi-subsidiary, multi-currency environments

• Exposure to audit support, SOC 2, or regulated industries

• Prior ownership of AP, expense, or payments system implementations

• Strong cross-functional communication skills and comfort working onsite with leadership

What Success Looks Like

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• Payables, expenses, and payments are accurate, timely, and well-controlled

• Ramp, Airwallex, and NetSuite are tightly integrated with clean, consistent data

• Approval workflows are efficient, auditable, and clearly understood

• Employees have a smooth experience while finance maintains strong guardrails

• Processes scale cleanly as transaction volume and complexity increase

This position is hybrid based out of our Barcelona office located near la Barceloneta.