Part time Receptionist/ Admin

WHO ARE WE?

Who are we? Newmedica are one of the leading providers of NHS ophthalmology services in England, providing outpatients appointments, diagnostic testing and eye surgery. We aim to change lives through better sight and eye health.

We care for thousands of NHS and private patients a year in our specialist eye clinics across the country. We have significant growth plans over the next few years as we look to establish a national footprint and open many new sites across the UK.

We are thrilled to say that following an independently conducted survey of Newmedica colleagues, we have been certified as a Great Place to Work®. This is a global benchmark that recognises employers who create an outstanding employee experience.

ROLE SUMMARY

We are looking for a new Receptionist to join our Oxfordshire site. This is a role based on site and will be 24 hours across 3 days a week. 

Our Receptionists are usually the first person our patients will see when they visit a clinic so a friendly, approachable and welcoming personality is a must!

The Receptionist will welcome all patients and check them in for their clinic or theatre visits. You will be working on the patient record system alongside other systems so should be comfortable using a variety of technology solutions. 

You’ll also undertake a variety of administrative duties such as booking patients into their appointments, making and answering phone calls, sending and replying to emails, managing the post and sending letters and dealing with enquiries. As such you’ll require a high attention to detail and excellent accuracy levels. Our clinics are busy so we’re looking for someone who loves working in a fast-paced environment where every day is different.

The thought of eye surgery can be a daunting prospect for patients to deal with, so our team members need to be empathetic and able to put patients at ease.

Full training will be provided for this role 

What we’re offering  

25 days annual leave plus bank holidays  pro rata for a part time role

A company pension scheme   

Opportunities to develop and grow within the business

Access to a range of benefits including free eye tests, discounted or free glasses, and a retail/technology discount scheme.   

An environment where your learning and development is supported through a range of various learning tools and courses.   

Working with a friendly multi-disciplinary team passionate about improving the lives of our patients    

Free food/snacks trolley

Monthly governance day with lunch provided

A free 24/7 well-being/counselling/advice service

A bright, spacious and modern working environment, built to the highest standards 

Cycle to work scheme 

Monthly Gift voucher rewards

THE INDIVIDUAL

EDUCATION & QUALIFICATION

Educated to A level standard or equivalent.

GCSE Maths and English

EXPERIENCE & KNOWLEDGE

Exceptional administrator who can understand and deliver within a complex working environment.

Good organisation skills and the ability to multi-task.

Enjoys working with a range of people and is able to tailor their approach to a diversity of patient needs.

Outstanding telephone manner with the ability to adapt approach to different situations.

Excellent verbal and written communication skills.

Committed to delivery of consistently high standards of administration.

Self-starter with the ability to work on own initiative, as well as working well within a team.

Enjoys the routine and rhythm of a process driven environment.

Comfortable making a significant contribution in a small team.

Able to balance working independently with appropriate escalation.

Committed to delivery of consistently high standards of testing and administration.

SKILLS & PERSONAL ATTRIBUTES

Proven customer service skills with a passion for customer care.

Proven administrative skills including the ability to follow processes.

Excellent computer skills. Comfortable with Microsoft Office products and the ability to learn new patient record systems.

If you would like an informal chat about the opportunity or to request a job description, please contact [email protected]

Our employment offers are subject to receipt of satisfactory pre-employment checks. Applicants must have the right to work in the UK and a Disclosure and Barring Service check will be necessary in the event of a successful application which we will pay for.

At Newmedica, we actively promote diversity and equal opportunities, and we are committed to this in both the running of our services and how we recruit our staff. We actively encourage applications from everyone with the essential requirements of the job, regardless of any protected characteristics.

Newmedica is fully committed to safeguarding the welfare of all people, irrespective of gender, age, disability, sexual orientation, race, language, religion, ethnic or social origin