Part-Time Office Administrator – Marietta Office

Work Model: Hybrid position requiring a minimum of three days per week on-site at our Marietta office; remaining time may be worked remotely.

Schedule: Part-time role at 20 hours per week.

About Ciellos 

Ciellos is a Microsoft Dynamics 365 technology consulting powerhouse. We are a Solutions Designated Partner in AI Business Solutions and a certified Microsoft ISV Development Center. Our expertise covers a broad range of Microsoft technologies, such as Microsoft Dynamics 365 Business Central, Finance and Supply Chain Management and Customer Engagement, in addition to Power Platform, Azure, AI, Copilot and more. 

Ciellos has a proven partner centric business model that supports technical excellence, global project delivery, and repeatable methodology. Our deep experience comes from over 25 years of working with Microsoft partners and technologies. 

Position Overview 

The Office Administrator for Ciellos' headquarters in Marietta, GA, is responsible for creating a welcoming, organized, and efficient work environment. As a key point of contact, the Office Administrator ensures smooth daily operations of the office. This role is primarily focused on proactive office management with supporting local and international teams. The role reinforces Ciellos' company culture through thoughtful event organization and a welcoming atmosphere.

Responsibilities 

Office and Facilities Management 

Being main point of contact for any building and office-related matters 

Ensure local invoices are paid and organized and reported properly in the accounting system 

Oversee ordering and management of office and first aid supplies, including inventory checks and audits 

Maintain organization in common areas, including handling daily tasks such as kitchen refreshments, fridge organization, and dishwasher duties 

Ensure activities and measures for local workplace compliance 

Select, order and maintain office equipment and furniture pieces (locks, kitchen equipment, monitors, desks etc.)  

Maintain a network of local suppliers for food, travel, accommodations, and leisure activities, and secure optimal pricing or group discounts 

Administrative Support 

Closely cooperate with the Finance team, C-level executives, and Regional Location Managers on making sure the budget is met diligently 

Handle outgoing mail and company checks, visit post office or banks as needed, and manage incoming mail distribution 

Arrange internal meetings, set up equipment, reserve rooms, and coordinate with other locations on meeting needs, such as for all-hands gatherings 

HR Assistance 

Support local onboarding by setting up desks and preparing welcome packages for new employees 

Work closely with the HR team to assist in tasks related to employee well-being and retention, ensuring Ciellos’ values are embodied in office initiatives 

Assist in developing swag ideas, sourcing suppliers, and distributing branded items to team members 

Take photos and videos of office events to support our employer branding efforts 

Event and Travel Coordination 

Organize and arrange social and team events, including meals, decorations, and other arrangements 

Collaborate with the People and Culture team on virtual events to engage remote employees and strengthen Ciellos culture 

Arrange travel plans for local and international team members, including booking accommodations, preparing visas, flights, and local transportation 

Executive Assistance 

Provide direct administrative support to C-level executives, including calendar management, meeting scheduling, and travel arrangements 

Prepare and edit presentations, and other documents as requested by executives 

Coordinate logistics for executive meetings, including preparing agendas, taking minutes, and following up on action items 

Assist with special projects and initiatives as assigned by the executive team 

This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization. The company reserves the right to change job duties, responsibilities, and activities as needed, at any time, with or without notice. 

What Is Needed to Succeed in The Role? 

Required 

Ability to work in the office most days 

Excellent communication and interpersonal skills 

Attention to details and being highly organized 

Ability to manage multiple tasks simultaneously 

Ability to occasionally carry boxes with swag to the post office or accept boxes with supplies from vendors 

Nice to have 

Experience booking international travel 

Experience negotiating group discounts in hotels 

Location 

This position is an office-based part-time job in our head office – Marietta, GA. 

Compensation

The base pay offered may vary depending on job-related knowledge, skills, experience, and the location. 

Our Benefits and Perks

Flexible Work Environment: Enjoy flexible hours and remote work options.

Generous Time Off: Take advantage of 4 weeks of annual paid time off and 11 national holidays.

Comprehensive Health Insurance: Benefit from flexible usage options and reimbursements within your annual allowance.

Professional Growth: Receive mentoring and training from Microsoft Dynamics experts, plus reimbursement for Microsoft certifications.

Referral Bonuses: Earn bonuses for successful candidate referrals after they pass the probationary period.

Social Fun: Participate in fun online events and office gatherings at our core Ciellos locations.

Awesome Perks: And yes, there's swag!

Our Culture

Our culture ensures everyone has a voice and feels truly welcome. People matter most at Ciellos and have always been at the heart of our business. We regularly ask our employees to share what they think about our strengths as a company. 

How does Ciellos promote a strong culture across the multi-national organization?

Family oriented environment   

Consistent leadership, based on trust and responsibility  

Management provides autonomy and trusts employees to manage their tasks independently   

Healthy hybrid work environment - work-life balance is not just talked about, but is a focus 

When in the office, frequent opportunities to enjoy lunch as a team focused on comradery 

Our Values That Shape Everything We Do at Ciellos

Trust is the foundation for all our relationships  

Respect for everyone, at the heart of our culture  

Courage to advise, consult, and plan at the highest potential  

Harmony in collaboration, solutions, and teamwork  

Quality focused on the highest quality of workmanship  

Team supporting each other, our partners, and our customers  

Why Should You Join Ciellos?

International consulting company with unique ERP talent 

Frontrunner of the Women in Dynamics equality initiative 

One of only a few Microsoft Dynamics Development Centers globally 

220+ Dynamics Upgrades and Migrations 

250+ Dynamics ERP Implementations 

Managing more than 250 projects of various sizes and complexity annually 

Internal rating of Employer Brand 8.35 out of 10 

Remote work with flexible schedules or hybrid work in offices 

Offices in 8 countries - USA, Canada, Brazil, Denmark, Portugal, Macedonia, Albania, Ukraine - with almost 200 employees total 

10+ years of average Dynamics experience of our staff 

25+ years of industry experience working with Microsoft in the ERP space 

Who Should Apply?

We invite you to apply to our positions even if you do not meet 100% of the qualifications listed in the description. If you're passionate about our mission and aligned to Ciellos values, we hope you'll come to contribute to our culture. 

We are not able to sponsor visas or take over sponsorship at this time. 

Recruitment Notice

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.  

By choosing to apply you agree to your Personal Data gathering and processing. When you apply for a job at Ciellos, Ciellos will collect and use personal data about you during the recruiting and hiring process. 

Notice to Recruitment Agencies and Third Parties

We are not accepting candidates submitted by third-party agencies or recruiters.