Part Time Office Administrator

Alignment with the HOALiving Core Values is a requirement of all positions within the organization:

Solution Based

Team Focused

Accountable

Respectful

SCOPE:

The Office Administrator is a part-time, hourly position. This position is a support employee who shares responsibility for the smooth and efficient operation of our various office locations.  The position is based in Draper, Utah and is responsible for day-to-day office admin of that office while also coordinating with the designated office managers in each of our locations for global efforts or specialized needs.

RESPONSIBILITES:

Draper Office Admin:

Overseeing office supplies and equipment

Stock and coordinate Cantina

Coordinating office cleaning and maintenance needs

Set-up and prep of new or visiting employee workstations

Assisting with key fob setup and tracking

Ensuring a functional and pleasant workspace (holiday décor, etc.)

Division Office Coordination:

Global office closures and communications

Internal signage

Administrative Support:

Mailing and tracking packages

Set-up and cleanup for meetings and lunch & learn events

Organizing and maintaining physical or digital files

Administrative tasks as requested by Human Resources or Training teams

Various Other Support Tasks:

Assist with the organization of company events and meetings

Other tasks as may be assigned

Because of the dynamic nature of office administration, other tasks not listed here may arise.  When such situations occur, your supervisor will communicate these responsibilities and determine how they can be incorporated into the existing duties.

KNOWLEDGE, SKILLS & ABILITIES:

Skills:

The incumbent must possess the following skills:

Ability to manage multiple tasks, prioritize effectively and maintain a structured work environment

Excellent written and verbal communication abilities for interacting with diverse individuals

Ability to build rapport and maintain positive working relationships

Ability to identify and resolve issues efficiently

Personal Attributes:

The incumbent must also demonstrate the following personal attributes:

Be honest and trustworthy

Be flexible and adaptable

Demonstrate sound work ethics

Good sense of humor

EDUCATION & WORK EXPERIENCE QUALIFICATIONS:

High School Diploma or Equivalent

1+ years of office management experience